Danone MENA is looking for a talented Office Support Executive to be based in Riyadh- KSA like you!
In the context of Specialized Nutrition MENA, the candidate will oversee daily operations and administrative tasks at our Riyadh Office. He/She will be expected to engage with stakeholders at all levels within the organization, within KSA and abroad, as well as with various external providers and customers.
The candidate will also carry the following responsibilities:
Office Management Duties:
Below are the main job duties, which might slightly evolve according to business needs:
- Manage the Head office purchase orders for all related supplies, events & responsibilities.
- Arrange cost-effective purchase of office equipment, stationary, consumables, etc., as per the requirement of the team and ensure its timely distribution.
- Book venues for main team/business events.
- Maintain a good working relationship with suppliers to ensure long-time commitment from them to give the company the best corporate rates.
- Arrange for cafeteria services and office cleaning services.
- Undertake and manage printing as well as the ordering of various office stationery.
- Manage and handle business couriers, both incoming and outgoing.
- Handle sensitive and/or confidential information and/or documentation with appropriate discretion and regard for the physical security of associated paperwork and electronic files.
- Manage archiving of old office/administration documents and ensure archiving.
- Answer incoming calls in a professional manner at all times; receive and correctly route incoming calls, take, and distribute accurate messages in order to ensure smooth operations both internally and externally.
- Greet visitors and determine the nature of their visit; and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to the appropriate office, department, or employee.
- Respond to routine inquiries from internal or external sources, for example, on the organization's location, hours of operation, phone numbers, or email address.
- Routine office tours to proactively detect any problems that might happen to the office infrastructure (Furniture, walls, ceiling, meeting rooms, etc).
- Manage the administrative tasks related to departing employees and support their off-boarding process (Clearances, coordinating between employee and entity, following up with different stakeholders involved, etc).
- Being the gatekeeper of Riyadh Office, which means that the selected candidate will need to adhere to the 9 am to 5 pm daily presentable presence at the office reception desk.
To be successful in the role you should ideally have:
Education
- Bachelor’s degree
- 2-4 years’ experience in admin and/or office management position, ideally in an international environment.
- Proven track record of dealing with administrative tasks
- Advanced user of Microsoft Office applications, in particular Microsoft Excel & PowerPoint
Location:
Languages required:
Arabic and English are a must.
Danone Values: Candidates are expected to adhere to Danone's core values: Humanism, Openness, Proximity & Enthusiasm.
