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Date: 08/10/2024 Reference: OMSA-HRAD Position: Office Manager - Saudi Arabia Share on: The Office Manager will be responsible for ensuring the smooth operation of the office while also handling the duties of a Public Relations Officer (PRO). The role requires strong organizational skills, attention to detail, and a comprehensive understanding of government regulations and procedures related to UAS’ operations in Saudi Arabia. As this role is part of the Saudization initiative, we are looking for a qualified Saudi national with the ability to manage both office administration and liaise effectively with government entities.
Key Responsibilities:
Office Management
• Oversee the daily operations of the office, ensuring a productive and organized work environment.
• Manage office supplies, equipment, and facility maintenance.
• Supervise administrative staff and coordinate schedules for meetings and travel arrangements.
• Support senior management in implementing company policies and procedures.
• Ensure proper record-keeping of office-related documents.
• Manage communication with external vendors for office-related services.
Public Relations Officer (PRO)
• Handle all activities related to all governmental bodies.
• Process work visas, residency permits, renewals, cancellations, and other legal documentation.
• Ensure the company’s compliance with Saudi labor laws and regulations.
• Submit regulatory documentation and ensure that all required government filings are accurate and completed on time.
• Represent the company during audits, government inspections, and compliance checks.
• Manage employee-related government paperwork.
Saudization Compliance
• Ensure the company meets the Saudization requirements in accordance with government regulations.
• Liaise with the Human Resources team to manage Saudization quota and reporting.
Government Relations
• Build and maintain strong relationships with government officials to facilitate smooth processes for company requirements.
• Stay up to date on changes in government policies and regulations affecting the company.
Other Administrative Tasks
• Assist with onboarding new employees, ensuring they have the required documentation and understand company policies.
• Provide support to various departments as needed.
Skill and Qualifications
• This position is open to Saudi nationals as part of the Saudization program, in accordance with local labor laws and regulations.
• Bachelor’s degree in business administration, Public Relations, Human Resources, or a related field
• Atleast 2-3 years of experience in office management, government relations, or a similar role.
• Familiarity with Saudi labor laws, visa procedures, GOSI, Saudization requirements, and government protocols.
• Familiarization in using government platforms such as Muqeem, Qiwa, and MOL.
• Experience in managing office operations, administrative teams, and interacting with senior management.
• Good communication skills in both Arabic and English (written and spoken), with the ability to handle negotiations and formal presentations with government authorities.
• Ability to manage sensitive legal and compliance-related matters with discretion and integrity.
• Advanced knowledge of office software, including MS Office Suite.
