Office Coordinator

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for, webook.com is Saudi’s 1 private event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing half a billion in sales. webook.com is part of the Super-tech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

Job Summary:

We are seeking a proactive and organized Office Coordinator to oversee the setup of our new office and ensure smooth operations.

For the first four months, your primary focus will be on managing the office setup process. After this phase, you will transition to supporting the HR team with administrative duties.

Key Responsibilities:

• Phase 1: Office Setup (First 4 Months)
  • Coordinate the end-to-end office setup process, ensuring all tasks are completed on schedule.
  • Liaise with contractors, vendors, and service providers to handle procurement, installations, and maintenance.
  • Manage budgets, timelines, and deliverables for office setup tasks.
  • Ensure compliance with local safety and building regulations.

• Phase 2: HR Administrative Support (Post Office Setup)
  • Provide administrative support to the HR team, including document management, scheduling, and onboarding processes.
  • Handle office logistics such as travel arrangements, meeting coordination, and other HR-related activities.
  • Assist in organizing internal events and employee engagement initiatives.