Office Administrator

BACKGROUND

Rise is an independent consultancy specialising in marketing and commercial services. We collaborate with clients to maximize their business and brand returns by providing tailored services that align with their commercial objectives. Our mission is to help public and private sector clients enhance the commercial value of their assets or investments by blending strategic consultancy with hands-on implementation, ensuring long-term impact and sustainable value.

Our team combines extensive experience from large agencies with a client-focused approach to deliver innovative, commercially driven solutions and measurable value to a diverse range of clients.

REQUIREMENT

Rise is seeking a dynamic receptionist to become an integral part of our team. The ideal candidate will have substantial experience in office management and coordination, with the ability to multitask and manage multiple business lines effectively.

We are looking for a receptionist who is:

• Energetic, professional, reliable, and capable of multitasking efficiently.
• Proactive, with a take-charge attitude and a willingness to handle various tasks.
• Skilled in prioritizing tasks and managing time effectively.
• Demonstrates leadership and organizational skills.
• Maintains confidentiality with high regard.
• Attentive to detail and capable of completing tasks promptly.
• Adaptable to rapidly changing business conditions and priorities.
• Self-motivated, proactive, and comfortable in both large organizations and fast-paced start-ups.
• Knowledgeable about administrative processes in Dubai, with a preference for familiarity with Free Zone regulations.

RESPONSIBILITIES

Operations:

• Manage reception duties, including answering calls and welcoming guests, suppliers, and couriers.
• Maintain office supplies and pantry inventory.
• Serve as the point of contact for facility management and cleaning teams.
• Ensure the office and meeting rooms are clean and presentable.
• Coordinate team travel schedules, appointments, and bookings.
• Maintain and update filing systems.
• Provide refreshments during client meetings.
• Run errands as needed.
• Assist with flight and hotel bookings, conference room arrangements for company events or training.
• Arrange building access permits for contractors.
• Liaise with suppliers and maintenance teams for office or apartment needs.
• Plan and execute internal company events (e.g., birthdays, breakfasts, socials).
• Collaborate with team members, share responsibilities, provide support, maintain communication, and update senior management on progress.

Finance:

• Maintain the Petty Cash Report and submit monthly updates for KSA.
• Review and approve staff expenses in Zoho according to company policy.

SKILLS & COMPETENCIES

People Skills:

• Works well in a team and independently takes initiative.
• Follows direction from senior management and clients.
• Delivers expected outcomes and updates the team on project progress.
• Eager to learn and develop personal skills.
• Actively participates in meetings and brainstorming sessions.
• Builds strong industry contacts.
• Confident in dealing with senior personnel in client and agency settings.

Communication:

• Fluent in spoken and written English.
• Proficient in Microsoft Office and Apple products.
• Confident, tactful, and persuasive communicator.
• Delivers messages and actions clearly and structured.

QUALIFICATIONS

• A University Degree (preferably in Business Administration).
• 1-4 years of industry experience.
• A valid KSA driver’s license.
• Experience in the GCC region.