Complete all administrative procedures concerning allocated requests and orders, upon receiving through the system till item/service physically delivered or rendered to the property
Select the best price & quality quotations, for all received orders, upon order allocation confirmation, while ensuring the best delivery schedule based on understanding need and vendors stated period
Clarify any concerns regarding received purchase requests data, concerning description, units, quantities and specifications, directly with the initiating department personnel
Coordinate with buyers on all matters concerning allocated requests, best practices to process (quotes) and complete (delivery) within logical time period
Verify and follow up on all pending orders (approved & under approval) through system reports or by reporting any concerns
Ensure that all approved & authorized purchase orders are timely forwarded (faxed or delivered) to the concerned vendors
Follow up on daily market list deliveries and reports any discrepancies
Review and update all personally entered (locked) price quotations, supplier’s data, and date validity
Co-ordinate with vendors for new products available in the market to serve as possible alternatives for used products, informs concerned and request samples for onward testing purposes, providing that product is of same quality & better price
Inform through market knowledge, special offers, discounted products, cost saving substitutes and possible brand shortages, serving the benefit of the property
Operate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environment
Comply with the hotel environmental, health and safety policies and procedures
