Role Summary:
Responsible for managing the maintenance and services of workplace facilities to ensure they effectively meet the needs of SAFE and its employees.
Main Responsibilities:
- Oversee and negotiate contracts with service providers for various services, including property, parking, cleaning, catering, and FM technology. Handle insurance plans and service contracts.
- Ensure that facilities comply with government regulations.
- Advise management on strategies to increase energy efficiency and cost-effectiveness. Review utilities consumption and work towards cost reduction.
- Support building projects and conduct inspections to assess the need for repairs, renovations, or refurbishments.
- Assist businesses in relocating to new offices and provide guidance on leasing decisions. Allocate office space based on organizational needs.
- Prepare reports, provide written recommendations, and conduct engineering assessments.
- Manage and supervise the facility project team, ensuring efficient project execution, compliance with deadlines, and successful project completion.
- Manage and oversee the planning, execution, and completion of facility construction and renovation projects, ensuring they align with organizational goals and budgets.
- Perform additional tasks as assigned.
Managerial Accountability
Human Capital Development
- Create strategy, goals, or plans for the team as appropriate, in alignment with SAFE goals.
- Set priorities and manage workload for self and staff.
- Recognize training needs and ensure that staff gain needed skills.
- Create strategy, goals, or plans for the team as appropriate, in alignment with SAFE goals.
- Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors.
Required Qualifications:
- Minimum bachelor’s degree, Facility management, engineering, or relevant field
- PMP/CFM
- +7 years of experience in various rules.
Leadership Competency
Driving Success
- Translates SAFE vision and goals into clear, specific and achievable objectives. Takes control of projects, leading on key tasks and monitoring others to ensure they fulfill their roles effectively.
- Demonstrates belief in and personal commitment to SAFE vision and mission. Fulfills commitments while maintaining high levels of productivity and output for self and team.
Building Relationships
- Builds an understanding of who key stakeholders are ( including shareholders) , their needs, drivers and constraints. Develop common understanding across widely competing needs.
- Interacts well with others, quickly establishing rapport and maintaining useful relationships with internal and external stakeholders for the benefit of the organization.
Engaging Individuals
- Creates a team identity and shared purpose among team members. Articulates the vision for the future in a way to motivate others to action. Finds effective ways to empower individuals and help them succeed.
- Focuses on developing, coaching and mentoring talent to enhance skills, knowledge and abilities to improve individual and organizational performance.
Core Competency:
Dependability:
- Self-driven and act proactively.
- Pursues goals with persistence and stamina, works on tasks thoroughly, ensuring accuracy and meeting standards.
- Maintains high levels of quality and effectiveness of work output and achieves outstanding results.
Collaboration:
- Collaborates constructively with people at all levels across the organization.
- Helps colleagues, always be available to the team, and delivers on team commitments.
- Trusts the guidance and direction of colleagues and senior members of the team.
Analytical Thinking:
- Examines, evaluates, and analyses different types of information objectively.
- Spots trends and patterns, establishes key facts clearly and interprets numerical data effectively.
- Provides insights and identifies ways to improve things. Trusts intuition about which methods will work best.
Effective Communication:
- Listens attentively and seeks to understand before being understood.
- Explains things clearly and articulates and presents information effectively and confidently.
- Challenges ideas effectively and presents persuasive arguments by presenting a strong case.
Functional Competency:
Maintenance
Demonstrates the ability to manage and implement maintenance operations for equipment and facilities including ability to performs preventive and corrective maintenance.
Regulatory Compliance
a deep understanding of government regulations and compliance requirements related to facilities, including safety, environmental, and accessibility standards. stay up-to-date with changing regulations and ensure the organization's facilities are in compliance.
Project Management
planning, executing, and overseeing facility projects, from renovations and repairs to relocations. Effective project management skills are essential for meeting deadlines, staying within budgets, and ensuring project success.
