https://bayt.page.link/pV2p62neqrbmJSfM6
أنشئ تنبيهًا وظيفيًا للوظائف المشابهة

الوصف الوظيفي

Job Objective
Contribute to achieving the objectives of the company by reviewing shipment materials before distribution, collaborating with transportation systems to ensure prompt shipment pick-ups and monitoring shipment costs and productivity processes.


Key Responsibilities


Process orders from Sales Executives placed through a mobile application
  • Confirm deliveries for the previous day in SAP. Send notification about deliveries’ confirmation to the concerned participants (group in Telegram);
  • Receive the orders in SAP placed through SAP/CRM Application by Sales Executives
  • Process applications in SAP and create invoices/order forms:
  • Check the price compliance in SAP with the price specified in the current price list (special price, IM price, new price list etc.) for delivery date for each SKU
  • Check the data/comments entered through application by Sales Executive (contact information of the Customer (last name, first name, contact phone number)), time of delivery of the product to the delivery point
  • Check the availability of products in the warehouse
  • Complete the orders and send the documents (invoice and order form) to the transporters /warehouse (if applicable)
  • Conduct reconciliation with the concerned employees of contractors (at the end of the working day) for the number of received orders for delivery (transport companies) / orders for dispatch (warehouse) the next day :
  • Send a dispatch report (with complete details concerning the product dates’, etc.) to the warehouse and receive confirmation of receipt of all orders for dispatch the next day from the warehouse
  • Send a distribution report and the routes to the transportation companies
  • Reconcile the orders/received documents/ routes with transportation companies
Participate in the delivery of the current day (in case the logistics is having necessary information)

  • Receive information from transport companies about deliveries during the day and provide a report (Telegram group/Watsapp group) on the fulfillment of the orders on the day of delivery
  • Receive calls from drivers / concerned managers in the warehouse / transport companies about the issues that arise on daily basis (when loading the trucks / at points of delivery (longer time of loading in the warehouse, waiting at the point of delivery, lengthy paperwork, weight mismatch, customer's refusal of products, shortage and excess of products, etc.)
  • Work with sales representatives to solve emerging problems at points of delivery
  • Inform the management by means of SMS/Telegram group/WhatsApp about the total or partial refusal of the products by the counterparty, specifying the reason for the refusal/ incomplete orders/full and partial returns of products
  • Enter the data into the report about incomplete orders, full and partial returns of products
  • Send report (Daily Delivery Report) to the Telegram/WatsApp group with the information about the deliveries on the previous and current days in a previously confirmed format every morning
Process the primary documentation
  • Receive scans of signed shipping documents (invoice, delivery note) from transport companies/logistics manager the next day after the delivery of the products
  • Receive the originals of the invoices on weekly basis from the logistics manager
  • Verify the availability of the stamp and signature as well as the accuracy of the name of the customer on the stamp with the name on the original invoices
  • Enter data into the report with invoices’ availability
  • Upload documents to SAP by attaching them to the appropriate order
Administrative Work
  • Informing the management of their activities in due time;
  • Reporting to the management in accordance with the company policy;
  • Executing other tasks received from the management;
  • Following all agreed standards, regulations and rules established in the company;
  • Dealing with the inquiries and requests of MHP Saudi Arabia Trading Company, employees and consumers;
  • Preparation and participation in the reporting meetings.
Qualifications and experience

  • Diploma or higher / Excel / SAP
  • Preferable 1 year or less of practical experience in a similar position
  • Age range 23 – 35
Behavioral competencies
  • Teamwork
  • Flexibility
  • Emotional smartness
  • Effective follow-up to close tasks
  • Teamwork
  • Good Communication skills
Skills

  • Using Excel
  • Attention to details
  • The ability to work under pressure and handle challenges of work
  • Computer use skills and applications
  • Knowledge of Arabic and English
  • Discipline
  • Commitment
  • Concentration / Professional appearance

لقد تجاوزت الحد الأقصى لعدد التنبيهات الوظيفية المسموح بإضافتها والذي يبلغ 15. يرجى حذف إحدى التنبيهات الوظيفية الحالية لإضافة تنبيه جديد
تم إنشاء تنبيه للوظائف المماثلة بنجاح. يمكنك إدارة التنبيهات عبر الذهاب إلى الإعدادات.
تم إلغاء تفعيل تنبيه الوظائف المماثلة بنجاح. يمكنك إدارة التنبيهات عبر الذهاب إلى الإعدادات.