1. JOB DETAILS:
Position Title: Lead Specialist: Project Controls & Governance
Broad Band: E1: M11: Experienced professional
Reports to
Department & Function:
Job Code:
Date Prepared/Revised:
Talent Pipeline Layer: Managing Self Leading Expert/ Consultant (MS)
2. OVERALL JOB PURPOSE:
Develop and maintain an appropriate Program Governance Framework and lead, lead and execute project control on (major) capital projects and provide visibility on all projects (including associated risks) through all phases as per the Ma'aden business and stage gate implementation model
3. QUALIFICATIONS, EXPERIENCE & SKILLS:
Qualification:
1. Bachelors of Engineering (Specific discipline) + 2 years as Lead Project Planner
2. Masters of Engineering (Specific discipline) + 2 years as Lead Project Planner
3. PhD + 1,5 year as Lead Project Planner
Experience:
10 years experience as Engineer (subject to qualification)
International experience preferred
Mergers and acquisitions
Skills:
* Effective management skills
* Sound knowledge and understanding of practical impact of all relevant regulatory and statutory requirements
* Sound knowledge and understanding of Ma’aden codes, regulation, rules, procedures and processes
* Subject matter expert on the specific processes
* Competent in using applicable technology software and/or systems
* Teamwork and ability to deal with diversity
* Sound understanding of fundamentals of business processes
* Proficient attention to detail
* Coping with pressures and setbacks
* Advanced ability to gather information and accumulate data
* Results driven
* Design thinking
* Facilitation and influencing skills
* Curios and innovative
* Ability to adapt to and facilitate change
* Proficient knowledge of Ma'aden commercial practices
* Effective oral and written communication
* Analytical and critical thinking
* Advanced knowledge of discipline processes and procedures
* Advanced problem solving and decision making skills
* Advanced writing and reporting skills
* Following rules, regulations and procedures
* Advanced proficiency at application of theory to practical design and detailed design
* Apply and demonstrate sound problem analysis techniques
4. KEY ACCOUNTABILITIES:
Focus Area
Operational / Functional
Legal:
1. Consistently deliver business solutions which contribute to business results and improved competitiveness (consulting advice, business options)
2. Deliver quality solutions/ service cost effectively on time and within risk parameters
3. Provide advice that are generally accepted and implemented on programmes and systems, creating a competitive advantage for organization, leading to quality results
4. Deliver Cost effective results by tracking the impact of industry and global trends and develop breakthrough solutions (minimized corporate risk, advanced competitiveness) to the benefit of the organization
5. Risk results
6. HSE targets
* Manage all resources (people, money, equipment, etc) responsibly, ensuring safety and continuous compliance with requirements (cost, quality, due dates, targets) and alignment to enabling HSE strategy
* Manage contractors and outsourced service providers, and associated contracts
* Develop the section budget, implement and manage (following approval) and ensure financial discipline amongst team members
* Communicate and ensure that vision, values and business direction are embraced by the team
* Performance management of team (facilitate frequent performance dialogue and take corrective action/give recognition)
* Identify talent and develop personnel to ensure a competent work force and appropriate career development
* Ensure proper talent management in area of responsibility
* Communicate, facilitate and execute change and improvement effectively
* Reports (fiscal, daily, monthly)
* Responsible for the service quality
* Ensures that self and team meet targets, due dates and quality standards
* Consistently reduce all non-value-adding work
* Identify and implement opportunities to facilitate and catalyse Saudization
Assist to the development and manage implementation of Project Management controls, through tools, guides, processes, procedures etc, in order to manage projects effectively
Responsible for the development, updating and implementation of plan for control for all projects
Responsible for developing integrated control base with quality project control for all projects
Responsible for ensuring there are realistic schedule on projects which support project control
Ensure proper governance is in place within project control on all projects for project controls, i.e. steering committees, gate reviews, decision review boards, Legal and Commercial requirements and audits
Ensure Integrated Project Control requirements are incorporate in ITB, RFC document and drive process throughout entire project
Ensure risk management requirements within project control on all projects
Ensure within project controls all project meet safety requirements
Ensure Implementation of integrated earned value on the projects
Ensure project cost flow which are fully integrated with the project status and risks
Ensure quality integrated project controls on all projects
Ensures that self and team meet targets, due dates and quality standards
Consistently report to project team all non-value-adding work
Consistently improve productivity
Ensure that the performance score card for project controls on projects is updated and results utilised for improvements
Ensure project controls requirements for stage gate reviews and decision review board are implemented on all projects
Ensure that all legal requirements within project controls on projects are implemented, i.e. safety appointments, competition requirements, etc.
Effectively manage performance management system to ensure the development and promotion direct reports
Ensure SHE compliance of direct reports
Identify and management deviation from system, procedures and performance requirements enabling corrective actions to meet requirements
Develop annual work and project plans
Ensure that plans are executed and team objectives are achieved consistently in a safe work environment
Ensure timely results and compliance through control systems and measures
Act as the overall head of Project Controls on a large mega project, responsible for the management and oversight of all Project Controls activities and staff on the project
Leadership
1. Understand, support and live the Ma'aden vision, values and goals
2. Expert utilization & direction through selling and obtaining support for value adding ideas leading to business improvement
3. Takes accountability for personal improvement, personal development, skills development and effectiveness
4. Expertise transfer, sharing and development
5. Continuously develop extensive knowledge relating to own field work and personal mastery in technical skills application through Talent Development
6. Expertise integration, sharing and developing expertise in others
7. Established technical and professional policies, practices, standards, procedures and methods; application, review and development
8. Deliver expert solutions as a thought leader, to meet changing business & work requirements through Trends, analysis, problem solving and quality decision making
9. Minimise Corporate risk through applied expertise, understanding Process and risk impact, reporting risks in the workplace and taking corrective action
10. Statutory & professional practice development
11. Extract, benchmark, enrich, capture and disseminate knowledge within knowledge management standards
12. Focused development of expert networks
* Get results through empowering others to act
* Enable team members to achieve competence for career progression
* Coaching and development of own staff
* Mentor
* Avail staff for training and development required due to change initiatives
* Avail staff for development opportunities (incl. rotation to other Affiliates; International assignments)
* Ensures team motivation and team wellness
* Lives company values and ensures compliance of team to the values
* Apply new ideas and work methods and opportunities for improving business results through team engagement
* Showcase project team capabilities and achievements in the wider Ma'aden
Relationships
1. Creating effective stakeholder and expert networking relationships (e.g. customers, suppliers, universities and specialist bodies)
2. Demonstrate influential relationships with manager peers and company business leaders
3. Contractor/consultant relations & management
4. Communication of expertise (best practices, technical reports, position statement)
5. Develop and facilitate the implementation of new solutions in area of expertise
6. Research & Development
* Facilitate effective communication up and down from management and also within own and other stakeholder teams
* Network and collaborate with service providers (e.g. SC, finance, HR, IT, etc)
* Build and maintain sound relationships with consultants and external service providers
* Identify and support inter-dependencies (synergies) with own and other departments within the value chain
* Build and maintain sound networking with external professional bodies/forums
* Senior management of Affiliates
5. COMPETENCIES:
Technical/Functional
* Fostering discipline and managing employee relationships
* Managing people performance
* Translating and implementing strategy
* Proficient in vendor coordination and management
* Advanced contract management
* Proficient knowledge of procurement management
Project management principles
Advanced
Ma’aden specific business processes relevant technical procedures, specifications
Advanced
Project management (major capex projects)
Advanced
Different project execution strategies
Expert
Different contracting strategies
Advanced
Estimation and cost control
Expert
SHERQ requirements
Expert
Construction management principles
Advanced
Application of Stage Gate process (Ma’aden and Affiliates)
Advanced
Understand the total project life cycle economy
Advanced
Understand the total value chain of the business on projects
Advanced
Understand the total value chain of project planning / scheduling
Advanced
Different levels of project scheduling
Advanced
Develop conceptual project plans/schedules
Advanced
Competent in problem solving, negotiation and facilitation in a project environment
Expert
Cost estimating analytical techniques
Proficient
Risk analyses and management
Expert
Knowledge of and legal frameworks
Advanced
Knowledge of the fundamentals of the value chain and business drivers (own and stakeholders)
Expert
Problem solving & facilitation
Advanced
Risk Management
Advanced
Cost control requirements
Advanced
Cost reporting and cost flow
Advanced
FEC Management
Advanced
Commercial Thinking
Advanced
Leadership
• Developing self and others
• Drive digitalisation within the function
• Teamwork and collaboration
* Continuous improvement
Safety
• Safety advocate - anywhere and everywhere
• Advanced knowledge and application of HSE rules and procedures
• Sound knowledge of applicable HSE legislation and regulations and its practical implications
• Concern for own wellbeing and that of others
• Ability to contribute to fostering a safety culture
* Drive and facilitate Ma'aden Safety Culture Transformation Program