JOB PURPOSE
The HR Coordinator exist to ensure that the all administrative tasks related to HR Processes across all phases of the employee lifecycle are efficiently carried out.
MAIN DUTIES AND
RESPONSIBILITIES
Assist with recruitment activities from publishing ads till onboarding
Update Job Descriptions as per changes communicated by the department
Screen resumes and job applications as per established criteria
Follow up with candidates throughout the hiring process
Maintain a database of potential candidates for future job openings.
To prepare and issue Offer Letters and Employment Contracts, follow up on offer acceptance
To arrange medical checks for new or existing staff
Ensure employee file is in order
Pull attendance report periodically or as deemed necessary
Record all requests coming to HR Helpdesk
Maintain document numbers for notice/memo/policies
Respond to the queries through phone/emails with resolution based on Company Policies
Sending and following up on probationary period appraisal to Line Manager
Informing Training Department about training requirements
Prepare confirmation or extension or termination letter based on evaluation
Handle leave module in HRMS
Prepare all Employee related letters
Handle employee exit process
To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover
Checking if new employee file received by Recruitment is as per SOP
Make entry in the TMS for all new employees
Advise addition of new employees and dependent to insurance and GOSI
Pull attendance report periodically or as deemed necessary
Record all requests coming to HR Helpdesk
Assign the requests to the concerned staff for action
Forwarding notice/memo/policies
Respond to the queries through phone / emails with resolution based on Company Policies
Monthly check-in with new employee until completion of probation period appraisal limited to Supervisors and below staff category
Sending probationary appraisal to the concerned Line Manager and following up on probationary period appraisal limited to Supervisors and below roles
Forwarding Training Requirement sheet and Gap Analysis to Training Dept
Prepare confirmation or extension or termination letter based on evaluation
Handle leave module in HRMS
Advise and maintain Exit re-entry, vacation pay in advance and flight ticket as necessary
Prepare all Employee related letters
Issue Warning, Penalty, Termination letters
Process Resignation / Termination; send advise to Admin to remove staff from insurance and GR to process sponsorship transfer / final exit
Advise Payroll & Benefits Administrator to process final settlement and to delete from GOSI
Conduct exit interview limited to Supervisors and below staff category
Resolve Employee Grievances and take appropriate action covered by the HR policies
Assist in Employee Engagement activities and conduct it in the Absence of Supervisor
Assist in all general internal office communication
Filing all papers in the concerned files related to each task
To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover
QUALIFICATIONS/TRAINING COURSES
Essential:
KNOWLEDGE/SKILLS/
EXPERIENCE
Essential:
Desirable:
PERSONAL STYLE AND BEHAVIOURS
اطلب مساعدة الخبراء لكتابة سيرة ذاتية مميزة.