Government Relations Senior Specialist

Job Purpose / Objective

Prepare paper works for submission to Passport Office, Labor Office, Visa Extension and other government offices for obtaining exit and re-entry visa, obtaining new or renewal of Iqama, transfer of sponsorship, change profession, passport renewals and other documents concerning government issues.

Key Responsibilities / Accountabilities

• Acknowledge and input personal information, passport and employment contract information of new employees in the Lynx and secure passport, no objection certificate and release letter properly in individual filling cabinet of the employee.
• Initiate requirements to submit and register/ and new employee in the Labor Office to acquire work permit license needed for Iqama application and delete exit employee in their system.
• Collect Iqama and other important document from employee, forward it along with other requirement to for renewal.
• Prepare cash Inventory and payment order form of government related expenses and to be submitted to Govt. Relations Supervisor for verification and payment.
• Prepare, arrange and submit the requirement for application of Iqama to Passport Office. Upon receipt of new Iqama photocopy and retain in the file and issue original to employee.
• Ensure that employee has a valid exit and re-entry visa once (1) month before the actual travel date of the employee.
• Conduct monthly inventory of passports and monitor the in/out report to ensure that passports are safe, valid and well maintained.
• Ensure that legal residence status is attained for HMG employees and their authorized dependents and that Iqama are always kept valid with the employees.
• Maintain and update the computerization of system used by GR for visa, passport, Iqama and other related date.
• Ensure that the Clearance and final settlement of the employee is processed by Finance Department and that the employee has zero accountability with HMG prior to releasing the passport. The vacationing employee has accomplished the Clearance Form.
• Follow up status of employees who had been given release letter and assure transfer of sponsorship.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect and dignity.
• Perform other applicable tasks and duties assigned within the realm of his/her knowledge, skills and abilities.

Education/ Professional Qualification

• College Graduate or Diploma holder

Experience

• (3-5) years of experience in handling Government Relations related transactions.