Financial And Administrative Manager

ABOUT INSUCO

Insuco is an independent international consulting firm specializing in social sciences and sustainability, with permanent offices in Africa (Guinea, Burkina Faso, Djibouti, Madagascar, Gabon, Togo, Morocco), in Latin America and Caribbean (Colombia, Peru, Ecuador, Haiti and the Dominican Republic) and in Asia (Cambodia and Saudi Arabia). Our objective: linking the stakeholders of the same territory to build sustainability.

Since 2011, we have been helping private, public and civil society stakeholders to understand and manage the social issues of their projects, support their integration in their territory, and ensure compliance with international standards for social safeguard. For this purpose, we offer our clients a wide range of services: socio-economic surveys, impact assessment, technical assistance, monitoring and evaluation on social safeguarding policies and standards, etc.

We operate in 10 sectors: mining, energy, infrastructures, agro-industry, tourism, natural resources & forestry, land use planning, basic services, oil & gas, and cooperation & development assistance.; and this in more than 90 countries in Africa, Asia, Middle East, Latin America and the Caribbean. To carry out our work, we mobilise a wide range of human sciences, from agronomy and economics to anthropology, archaeology, geography, sociology…

MISSION

The Financial and Administrative Manager (FAM) plays a crucial role in the smooth and efficient operation of Insuco's internal processes, ensuring financial stability, regulatory compliance, and a supportive work environment. This role involves a dynamic combination of financial acumen, administrative proficiency, and human resources management.

In line with Insuco's operational policies, he/she is responsible for:

• Financial & Accounting Management: Overseeing all financial and accounting activities, including budgeting, financial reporting, accounts payable/receivable, cash management, payroll, and ensuring compliance with relevant regulations. This includes developing and implementing financial controls, analyzing financial data, and providing recommendations to management.
• Administrative & HR Operations: Managing administrative functions, including office management, procurement, contract management, and ensuring efficient and effective administrative procedures. This also encompasses HR functions such as recruitment, onboarding, employee relations, administration, and compliance with labor laws.
• Logistics Coordination: Overseeing logistical arrangements, which include managing office supplies, coordinating travel arrangements, and ensuring the smooth flow of goods and services necessary for Insuco's operations.

The FAM reports to the Country Director and to the Group Accounting Director. He/She works closely with the Technical Team of the office.

ROLE AND ACTIVITIES 

◼ 1- Financial & Accounting Management

• Supervises daily accounting activities, including accounts payable, accounts receivable and general ledger.
• Prepares Client invoices and ensures debt collection.
• Monitors cash flow and manages bank reconciliations,
• Manages fixed assets and depreciation schedules,
• Maintains accurate and up-to-date financial records in accordance with Saudi Arabian accounting standards.
• Maintains financial policies, procedures and internal controls.
• Prepares annual Financial Statements.
• Manages relationships with third parties (clients, suppliers, tax authorities, banks, etc.).

◼ 2- Reporting, Budgeting and Forecasting

• Ensures timely and accurate monthly financial reporting in compliance with Group instructions.
• Conducts variance analysis to monitor performance against the budget and previous year.
• Monitors project financial analysis and project margin.
• Works closely with technical department to support business decisions with financial insights.

◼ 3- Administrative and HR Operations

• Management of the administrative database (administrative and legal documents of the company) and HR (contracts and administrative documents of the staff).
• Management of the relationship with the administrative authorities (tax authorities, social security, labor inspectors, etc.).
• Collaborates with the Country Director to manage relationships and ensure compliance across the governmental platforms (GOSI, Nafath, Absher, Qiwa, Mudad, Zakat, etc.) and agencies in Riyadh, including online portals and in-person interactions.
• Drawing up employment contracts and managing the relationship with employment agencies.
• Management and follow-up of visas and Iqamas.

◼ 4- Logistics Coordination

• Reception and management of the consultants' stay (transportation, accommodation, communication, business cards, ...).
• Purchase and management of office supplies.
• Ensures ownership and maintenance of office, electrical and electronic tools.
• Purchase of flight tickets.
• Fleet management and/or rental of vehicles and other transport equipment.
• More generally, the Financial and Administrative Manager carries out any task related to the position of his/her function. He/she implements the needed tools to ensure the reliability and transmission of data related to his/her activity.