Requisition ID:12518
City[[location_obj]]
Group overview:
Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.
alfanar is involved in:
- Electrical, Electromechanical and Civil Engineering Construction
- Manufacturing and Marketing Electrical Construction Products
- Allied Engineering Services
Our Main Divisions:
- alfanar electric
- alfanar Construction
- alfanar Building Systems
alfanar electric
alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.
alfanar electric operates industries in:
- Riyadh and Jubail, Saudi Arabia
- Dubai, UAE
- London, UK
alfanar has a development and engineering center in Chennai, India.
Industrial Complex, Riyadh
The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.
Spread across 700,000 square meters, the Complex houses alfanar’s facilities.
The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.
Job Purpose
Provide high-level of administrative support to the management efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.
Key Accountability Areas
Coordination:
- Answering phones and routing calls to the correct person or taking messages.
- Greeting visitors and deciding if they should be able to meet with management
Documentation and Filing:
- Filing and retrieving records, documents, and reports.
Meetings:
- Researching and conducting data to prepare documents for review and presentation
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
Approval:
- Process of system delegated approvals, like HR (vacations, justifications, IT requests…etc.).
Other:
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Performing office duties that include ordering supplies and managing a records database.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
- Making travel arrangements for management.
Role Accountability
HR Proficiency:
- Collaborate with teams to get the work effectively achieved.
- Ensure effective communication with peers and managers, and show openness to directions and feedback.
Delivery:
- Execute the planned activities to meet the operational and development targets as per delivery schedules.
- Use resources effectively to achieve objectives within efficient cost and time.
Problem-Solving:
- Solve any related issues arise and escalate any complex operational problems.
Quality:
- Follow quality requirements and specifications for products or processes or related activities.
Business Process & Compliance:
- Execute and comply related tasks as per defined policies, procedures, and work instructions
Safety:
- Adhere to all Safety procedures and regulations.
Academic Qualification
Bachelor Degree in Business Administration
Work Experience
4 to 6 Years
Technical / Functional Competencies
Work Order Management
Ad Hoc Reporting
Document Management
Document Preparation
Office Equipment Operation
Spreadsheet Preparation
Data Archiving
