1.Executive Support:
Act as the primary point of contact between the Managing
Director and internal/external stakeholders.
Manage the Managing Director's calendar, appointments, and
prioritize meetings.
Prepare and distribute meeting agendas, presentations, and
reports.
2.Communication Hub:
Ensure efficient communication flow within the organization,
linking both HORECA and Real Estate Development sectors.
Handle correspondence, including emails, letters, and
phone calls.
Coordinate communication between the Managing Director and
department heads.
3.Information Management:
Maintain confidential records and documents, exercising
discretion and confidentiality.
Conduct research, compile data, and prepare reports as
requested by the Managing Director.
4.Travel and Event Coordination:
Arrange and coordinate the Managing Director's travel
plans, including itineraries, accommodations, and transportation.
Assist in organizing company events and meetings, both
internally and externally.
5.Documentation and Filing:
Manage and organize documents, contracts, and agreements
related to both business lines.
Ensure accurate filing and retrieval of important records.
6.Interdepartmental Liaison:
Foster positive working relationships with teams in the
HORECA and Real Estate Development sectors.
Qualifications and Experience:
‒Bachelor’s degree in business administration, management or a related field.
‒Proven experience (5-8 years) as an executive secretary.
Job Specific Skills:
‒Scheduling Proficiency: Expertise in calendar management and appointment scheduling.
‒Effective Communication: Strong written and verbal communication skills.
‒Organizational Agility: Exceptional organizational skills to manage diverse administrative tasks.
‒Tech-Savviness: Proficiency in office software and communication tools.
‒Discretion and Confidentiality: Ability to handle sensitive information with discretion.
‒Problem-Solving Acumen: Capacity to resolve logistical and administrative challenges.
‒Time Management: Excellent time management and prioritization skills.
‒Adaptability: Flexibility to thrive in a dynamic work environment.
‒Interpersonal Skills: Strong interpersonal skills for interacting with internal and external stakeholders.
‒Attention to Detail: Keen attention to detail, especially in scheduling and coordination tasks.