Executive Secretary

Join a dynamic team at a leading content creation company based in Riyadh, Saudi Arabia!

Job Context: As an Executive Secretary, you will provide high-level administrative support to the CEO, ensuring smooth operations and seamless communication. This role requires exceptional organizational skills, discretion, and professionalism, with a strong focus on managing the CEO's schedule, correspondence, and meetings. You'll play a key role in ensuring the CEO can focus on strategic priorities while you handle day-to-day administrative tasks efficiently.

Key Accountabilities

• Manage the executive’s calendar, schedule appointments, and coordinate meetings and events.
• Handle and prioritize all forms of communication (emails, calls, etc.), ensuring prompt responses and action.
• Prepare agendas, presentations, and reports for meetings.
• Organize travel plans, including flights, hotels, and transportation for executive team members.
• Draft and manage various documents such as reports, proposals, and presentations.
• Handle sensitive information discreetly and maintain the highest level of confidentiality.
• Assist with office tasks, such as filing, record keeping, and managing office supplies.

Knowledge, Skills, and Experience

• At least 1 years in a similar role, ideally in the advertising or a fast-paced industry.
• Bachelor’s degree in Business Administration or a related field is preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to handle multiple priorities with attention to detail.
• Able to work under pressure and meet deadlines.
• Strong problem-solving and decision-making abilities.