Executive Coordinator

ROLE SUMMARY

Provide comprehensive support to the Saudi Country President by executing a full range of executive administrative duties, including: meetings and events management, agenda planning, events and travel coordination, facilitating with and participating in key stakeholders meetings, preparation of power point presentations, and excel work sheets support. Conducts all activities and makes decisions that are in accordance with Company policies & SOPs, Pfizer Values, & global regulatory guidelines, environmental guidelines, as appropriate. Develop close working relationships with the Saudi Leadership Team, to ensure a coordinated approach and measurements of organization wide initiatives. In addition, he/she will logistical support with the implementation of Internal communication activities for the business.

ROLE RESPONSIBILITIES

Executive Assistant

• Prepare expense reports and reconcile T&E statements against actuals
• Maintain Country Presidents calendar, travel, and proactively ensure logistical coordination of travel and meetings with the LT & Other stakeholders by liaising with other admins. Proactively resolve meeting conflicts diplomatically.
• Conduct the necessary administrative activities including but not limited to (PO initiation, Ez-flow management reimbursements and others)
• Work with and properly handle information of extremely sensitive and confidential nature.
• Establish informational sources such as: organizational charts, contact information, distribution lists, correspondence files, vendor information

Events & Communications

• Providing guidance to colleagues in helping them produce simple, engaging communications that align with the Pfizer Purpose Blueprint and their unit goals. 
• Active role in implementing workplace enhancement projects/activities to enhance work culture & engagement.
• Manage Townhall agenda, logistics and activities.
• Main contact with agencies/vendors for conducted events and activities.
• Lead on LT Forums agenda setting and logistics.
• Partner with, External communications & Px and leadership team to ensure effective communication approaches.
• Managing distribution lists for Saudi.

LT Custodianship

• Proactive attend meetings as needed to take notes, draft follow up actions.
• Initiate follow-up with LT when necessary and anticipate priorities to ensure deadlines are met and deliverables are submitted.
• Globa Visitor agenda management and logistical support
• Complete special projects as assigned.

BASIC QUALIFICATIONS

•  5+ years of corporate experience.
• Fluency in written & spoken English and Arabic.
• Exceptional Interpersonal and Communication skills.
• Discreet and have the ability to maintain confidentiality.
• Project Management skills is preferred.
• Demonstrated experience in delivering communications strategies and plans
• Ability to develop communications materials across diverse audiences and drive messaging across functions. 
• Ability to create alignment across the organization for communications messaging and processes. 
• Ability to proactively make strategic connections across the business and identify opportunities to develop and implement creative communications strategies and solutions. 
• Experience managing internal social media platforms (Viva Engage). 

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.