In a digital age where the nearly infinite and extravagant availability of data presents unlimited opportunities, Quant is a key enabler in leveraging this resource, as it is among the first Saudi companies dedicated to offering market-leading Data Science and AI products and solutions. At Quant, we empower aspiring businesses and dynamic governments across industries to become data-driven, allowing them to optimize operations, enhance efficiency, and augment decision-making. The Executive Assistant plays a critical role in supporting Quant’s executive leadership team by providing high-level administrative and operational support. This position ensures the seamless execution of executive tasks, manages schedules, coordinates internal and external communications, and facilitates decision-making processes. As an integral part of Quant, the Executive Assistant upholds professionalism and confidentiality, embodying the company’s commitment to excellence in the Data Science and AI industry. Responsibilities and Duties
Provide comprehensive executive support to the leadership team.
Manage executives’ calendars, schedule meetings, and coordinate travel arrangements.
Prepare reports, presentations, and correspondence with accuracy and professionalism.
Act as the primary point of contact for internal and external stakeholders on behalf of executives.
Organize and support executive meetings, including agenda preparation, minutes-taking, and action tracking.
Coordinate logistics for leadership, board meetings, and company-wide events.
Handle document processing, approvals, and compliance with company policies.
Assist in budget tracking, expense reporting, and procurement requests for the executive team.
Oversee and streamline administrative workflows to enhance efficiency.
Assist in driving strategic initiatives by coordinating tasks, following up on deliverables, and ensuring deadlines are met.
Support special projects, data analysis, and research as needed.
Manage highly sensitive information with discretion and professionalism.
Ensure executive operations comply with company policies and governance standards.
RequirementsPreferred Personal Qualities
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills in English (Arabic is a plus).
Proactive, resourceful, and capable of working under pressure.
Exceptional attention to detail and commitment to accuracy.
Preferred Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with corporate communication tools (e.g., Slack, Zoom, Microsoft Teams).
Experience in preparing professional business documents and correspondence.
Ability to manage competing priorities and meet deadlines.
2+ years of experience as an Executive Assistant or in a similar role supporting senior leadership.
Education
Bachelor’s degree in Business Administration, Office Management, or a related field (required).
