Ensure that all corporate documents are filed and maintained
in an orderly fashion in filing cabinets (e.g., original POAs, AoAs, etc.).
Create and maintain a centralized database for original
documents and circulate updates when necessary.
Update, maintain, and input data in a centralized docketing
system for original documents, track renewal deadlines, and flag urgent items.
Act as a support function for attorneys, providing expertise
in Word spreadsheet formatting.
Assist with research and obtain a variety of information or
documents requested by attorneys and/or paralegals using online or other
research tools.
At the attorneys' direction, prepare materials such as
simple correspondence, acknowledgment receipts, and transmittal letters for
client documents.
Assist with printing, scanning, organizing, transcribing,
and circulating documents received from clients, and arrange for binding of
clients' documents.
Coordinate and arrange meetings, conference calls, and
travel arrangements for attorneys, paralegals, and/or clients.
Organize and manage diaries for team meetings and calls.
Assist with processing and monitoring attorney expense
reimbursements, reconciling costs and charges, vendor bills, and check
requests.
Handle document formatting, comparisons, cross-referencing
checks, proofreading, house styling, and following document template
requirements.
Draft engagement letters (based on templates) and
incorporate fee pitches, assumptions, and scope of work.
Initiate new matter conflict checks, follow up on conflict
results, complete client/matter opening forms, provide billing information,
update finance, chase finance on matter number allocation, and update
timesheets.
Gather client KYC documents and information, follow up with
compliance for clearance, and obtain ethics approval.
Attend calls with respective governmental departments to
query information as needed (e.g., MOC, SAGIA).
Coordinate team travel arrangements and ensure adherence to
travel policy requirements.
Enter, amend, and ensure fee earner timesheets are completed
in a timely manner.
Process expense claims and follow through on reimbursements.
Assist with special projects when necessary.
Requirements
Bachelor's degree required.
Minimum of 3+ years of relevant
experience in a similar role.
Superb written and verbal
communication skills in both Arabic and English, with the ability to interact
effectively with others.
Strong time-management,
multitasking abilities, and problem-solving skills, with a focus on accuracy
and attention to detail.
Proficiency in office
applications, with the ability to quickly learn new software and systems.
Capable of handling confidential
information with integrity and reliability.
Friendly, professional, and
adaptable, demonstrating patience and stress tolerance.
A helpful and approachable
attitude, maintaining a professional demeanor at all times.
Excellent telephone skills, along
with the ability to manage time efficiently and prioritize tasks.
