Equipment & Tools Logistics Officer

Operations & Maintenance, Facility Management.

Inventory Management:

1. Inventory Control:

• Oversee the organization’s tools and equipment inventory, ensuring proper tracking and management of stock levels.
• Maintain accurate records of all tools and equipment, including serial numbers, usage history, and condition.
• Conduct regular stock audits to ensure inventory accuracy and prevent discrepancies.

1. Procurement Support:

• Coordinate with the procurement team to ensure the timely acquisition of tools and equipment based on project or operational requirements.
• Prepare inventory reports and usage forecasts to support the procurement process.
• Ensure that tools and equipment meet organizational quality standards and budget guidelines.

Logistics and Distribution:

1. Equipment Distribution:

• Coordinate the delivery and allocation of tools and equipment to various departments, projects, or teams as needed.
• Manage the tracking of equipment to ensure it is used efficiently and returned on time.
• Develop and implement a process for checking in and checking out tools and equipment, ensuring that everything is accounted for.

1. Transportation Management:

• Oversee the safe transportation and delivery of equipment between storage facilities, work sites, and departments.
• Organize shipping or transfer logistics, ensuring that equipment is properly packed, labeled, and transported in compliance with safety standards.

Maintenance and Inspection:

1. Regular Maintenance:

• Ensure that tools and equipment are regularly maintained, serviced, and repaired to meet operational standards and safety regulations.
• Work with maintenance teams or third-party vendors to schedule preventive maintenance and repairs.
• Maintain records of maintenance activities, repairs, and any adjustments made to equipment.

1. Safety and Compliance:

• Monitor and enforce compliance with safety regulations related to equipment use, storage, and transportation.
• Ensure that tools and equipment meet health and safety standards and are ready for use without risk to employees or the environment.
• Regularly inspect tools and equipment to detect wear, damage, or safety hazards and take corrective actions as necessary.

Documentation and Reporting:

1. Record-Keeping:

• Maintain accurate records of all incoming, outgoing, and stored tools and equipment, including repair and maintenance logs.
• Generate inventory reports, usage trends, and equipment performance data to inform management decisions.
• Create and update equipment manuals, handling instructions, and operational guidelines for users.

1. Reporting:

• Prepare regular reports on the status of equipment inventory, maintenance activities, and any issues related to logistics or tools usage.
• Report any discrepancies in inventory, damage to equipment, or safety violations to management in a timely manner.

Continuous Improvement:

1. Process Optimization:

• Identify opportunities to streamline logistics processes related to equipment and tools handling.
• Recommend improvements in equipment storage, maintenance schedules, or inventory management systems to enhance efficiency and reduce costs.
• Implement best practices to optimize the lifecycle of equipment, reducing unnecessary expenditures and downtime.

1. Training and Support:

• Provide training to staff on the proper use, storage, and maintenance of tools and equipment to ensure safety and efficiency.
• Support team members in troubleshooting and resolving any equipment-related issues on-site or in storage.