Document Controller

Requisition ID: 280711 

• Relocation Authorized: National - Camp 
• Telework Type: Full-Time Office/Project 
• Work Location: Trojena 

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

TROJENA (The Mountains of NEOM) will be an iconic, world-class destination, blending natural and developed landscapes and will offer unique experiences for residents and visitors alike. Located in the northwest of Saudi Arabia in the region of Tabuk just 50km from the coast, TROJENA will be a destination like no other on earth. Based upon the principles of eco-tourism facilities will include a folded vertical village, a lake with water sports and event facilities, high altitude ski village, observatory, world leading health and wellbeing facilities and a nature reserve which will be home to unique wildlife, heritage sites and exploration opportunities. 

With over 3,600 hotel, 2,200 homes, 9 iconic buildings and 100 world class indoor and outdoor experiences Trojena will become the ultimate mountain destination. Bechtel will provide a full range of project management services to support the delivery of this iconic destination. 

We encourage you to watch this video which gives a glimpse at what we (you) are about to build! https://www.neom.com/en-us/regions/trojena.

In this role, you will provide document management support by using ECMS (Enterprise Content Management Systems), distributing, maintaining, and retrieving project records in accordance with company guidelines. You will assist with customer service, questions, issues, updates, quality checks, and project closeout activities. Your attention to detail and data accuracy will help ensure successful compliance with document and records management procedures.

• Provides document and/or records management services in accordance with established policies, and procedures​.
• Performs services to include but not limited to receiving, processing, distributing, retrieving and maintaining documents and/or records via Aconex.
• Administers Aconex Workflows to manage the engineering, design, and construction review cycles.
• Ensures that accurate records of issuance are captured in alignment with the records retention and turnover plan
• Interfaces with internal and external customers in the resolution of questions, issues or actions​.
• Provides guidance to the project team members, contractors, and consultants, in the use of the ECMS (Aconex)
• Communicates effectively with project team members, client representatives, and field personnel to ensure that contractor’s and consultant’s submissions meet quality standards and scheduled delivery. Assisting quality assurance audits, client reviews, and external audits
• Assists project team members with questions or issues related to document numbering, work process, electronic/digital signatures, legibility, etc.
• Assists the team on records security classification policy and procedures​.
• Prepares routine reports by exporting data from Aconex to excel, or other office software to assist the functions review cycles​
• Provides input to and updates desktop work instructions, plans and procedures​
• May Train others in use of Software Applications used for Document Management Activities.
• Keeps abreast of department technologies, techniques, and services that are available

• Requires a minimum of 6-8 years of related experience
• Bachelor’s degree preferred
   

• Proficient in Aconex, SharePoint and MS Office Suite with advance knowledge in MS Excel.
• Familiarity with ISO standards, project-specific documentation protocols, and regulatory compliance requirements.
• Average understanding of the engineering and construction industry documentation types and work processes.
• Problem-solving skills with a focus on process optimization and efficiency, attention to detail, quality driven, time management, adaptability, highly organized, typing proficiency and communication skills.
• Ability to identify and mitigate document control process risks.
• Skills in numbering and nomenclature
• Uploading and distribution skills
• Possess a solid work ethics
   

Key Factors for Determining Qualification:

• Must have strong communication skills, a customer focused approach, and a good command of the English language
• Demonstrable proficiency of document control processes and usage of Aconex or equivalent ECMS/EDMS platforms, MS Excel and the whole MS office suite (i.e., Outlook, Word, PowerPoint, etc.)
• Must be able to organize and prioritize assigned document management tasks and have strong interpersonal skills, and the ability to work flexibly and collaboratively with team members
• Has specialized expertise, typically developed through a combination of job-related training and considerable work experience​
• Must be flexible and able to endorse and quickly adapt to changes in work focus

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com