Document Controller

Responsibilities

Office Services Specialist will support the Office Services function with some or all of the following:
• Office supplies, equipment, and inventory management.
• Office administrative assistance, mail distribution and messenger services.
• Managing communication systems (i.e. telephone systems etc) and copy services.
• Ensuring the office operates in compliance with health and safety legislation and regulations.
• Facilities management, including administering the office lease/rental contract and equipment of office work stations.
• Managing the reception.
• Cleaning, gardening, and maintenance services.
• Cafeteria and recreation services.
• Monitoring and following up the office service management budget.
• Liaising with functional or operational managers to ensure that office administration guidelines, procedures, tools and systems are appropriate for current and future business needs.
• Studying, evaluating and recommending office supplies and equipment purchases to minimize costs and meet the organisation's business needs.
• Selecting and managing ongoing relationships with external suppliers (for example, cleaning or maintenance contractors or equipment vendors) to ensure the organisation receives satisfactory standards of service.
• Managing an office relocation process if required
• Managing the travel arrangements and booking activities in the unit.

• Accountability: Ensure all project documentation is correctly managed, stored, and accessible.
• Responsibility:
  • Implement and maintain document control processes and systems.
  • Ensure the proper classification, filing, and retrieval of documents.
  • Maintain a master document register and ensure it is up to date.

• Accountability: Guarantee that only the latest approved versions of documents are in use.
• Responsibility:
  • Track document revisions and ensure that changes are properly recorded and authorized.
  • Distribute updated documents and ensure obsolete versions are marked or removed.

• Accountability: Facilitate effective communication and coordination regarding documentation across the project team.
• Responsibility:
  • Coordinate the flow of documents between project stakeholders, including internal teams, clients, and contractors.
  • Act as the main point of contact for document-related queries and issues.

• Accountability: Provide accurate and timely reporting on document status and issues.
• Responsibility:
  • Generate reports on document control activities, including document status, distribution, and outstanding issues.
  • Monitor document workflows to ensure timely processing and approvals.

Are you the one?

• Bachelor’s Degree in any relevant field
• Minimum 2 years of experience with a proven track record in a similar role
• SAP is a must
• Very good English language skills
• Strong leadership skills and ability to manage teams on site
• Customer centric with excellent communications skills
• Due to labour law regulations, this role is open only for SAUDI nationals

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on www.kone.com/careers