At Mott MacDonald, we are committed to creating a diverse environment and is proud to be an equal opportunity employer. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace.
Main Purpose of the Job:
As the Document Controller you will support the Project Manager in ensuring proper document management systems are maintained for the project.
Key responsibilities and duties are listed, but not limited to, the below:
Ensure that all project documents are checked and submitted on time prior to the documents submission due date
Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system
Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation
Ensure that a 24-hour document processing turn-around time is achieved and maintained
Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions
Receive, update and store requests for information (RFI)
Carry out handover, close-out and archiving of documentation
Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
Role Specisifications:
Degree in Administration or relevant field
ACONEX experience
IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must
Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan
Arabic speaking is a must; fluency in English is also preferred
Ability to work on own initiative without supervision and under time pressure situations
Continuously looking for innovations and improvements to manage workload and accomplish deliverables across individuals, teams and projects
Using leadership skills to build and nurture relationships and also creating effective working environments
Able to manage multiple teams with diverse backgrounds on geographically and culturally diverse teams
In Mott MacDonald, we have a strong policy ethical behaviour and expect the highest standards of ethical practice. These are at the core of our corporate values hence do not engage in any aspects of bribery or corrupt practice. As such, we expect staff must always act:
- Professionally
- With Integrity
- With due skill, care and diligence
- In good faith, and
- In compliance with all applicable laws
Adopting an adaptive mindset and using strategic and critical thinking to approach problems in a new way
Ability to deal efficiently with priorities and manage time appropriately
Advanced level proficiency with all MS Office products, including: Outlook; Word; Excel; and PowerPoint
A dedicated team player with strong interpersonal and communication skills, both oral and written
Ability to effectively communicate at all levels including external stakeholders
Ensure MacDonald HSE policies are at the forefront of all activities
Adopting a proactive approach towards complex tasks and overall delivery
Sound knowledge of professional and international standards
Our Purpose
At Mott MacDonald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
Equality, Diversity and Inclusion
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.
Flexible Working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.
We can offer:
اطلب مساعدة الخبراء لكتابة سيرة ذاتية مميزة.
