Document Control Lead

OVERVIEW

Position

Document Control Lead

Position Code

Reports to

Business Operations Manager

Direct Reports

Department

Engineering & Technical Services Department (ETSD)

Division/Sector

Facilities Planning

Role Purpose

NEOM is looking for a Document Control Lead to join our team of professionals engaged in diverse engineering, planning, and asset development projects.

This role offers an excellent opportunity for a seasoned Document Controller to elevate their career with a globally renowned organization

ACCOUNTABILITIES & ACTIVITIES

Key Responsibilities

• Manage and track documents using the Electronic Document Management System (ACONEX) to maintain databases.
• Utilize ACONEX Workflow submittals and create templates for project submissions.
• Assist the management team in creating internal ACONEX Workflows and Sub-Workflows.
• Record document flow to and from stakeholders, main consultants, clients, etc.
• Issue transmittal letters and receipts, ensuring adherence to document control procedures.
• Handle all incoming and outgoing documents from contractors and clients, distributing correspondence internally via ACONEX Workflow as needed.
• Maintain and monitor the logging registry for project logs.
• Protect and secure confidential and proprietary information.
• Extract necessary information from ACONEX to update FPD team reports.
• Prepare all required reports for FPD and Proponent organization.
• Circulate, consolidate, and issue:
  • Key Performance Indicators (KPIs) for all departments.
  • Quality Dashboard.
  • Weekly and Monthly Updates and Progress Reports.
  • Resubmittals pending from consultants.
  • Pending and overdue workflows/correspondences (internal and external).
• Create additional reports as needed.
• Request package review quotes, follow up with consultants, maintain and update all tracking log sheets.

BACKGROUND, SKILLS & QUALIFICATIONS

Experience, Knowledge, and Skills

• At least 5 years of experience in a similar role.
• Excellent communication skills, with the ability to multitask and a keen attention to detail.
• Punctual, reliable, responsible, and trustworthy.
• Highly proficient in:
  • Management Systems, MS Office (Word, Excel, PowerPoint), Adobe Acrobat Professional (PDF).
  • Aconex Document Management.
  • SAP Ariba.
  • Basic analytical tasks.
  • Advanced typing skills.
  • Data organization and storage (SharePoint).
  • Experience with AutoCAD or AutoDesk applications is preferred.
• Proven ability to:
  • Maintain clear and accurate records and reports.
  • Use a computer to quickly input data and retrieve records and information.
• Organize workload and manage filing methods and techniques.
• Deliver results with little to no supervision.

Qualifications

• Bachelor's degree in any engineering, computer, or business discipline.
• Professional qualification in advanced project management, computer science and/or computer applications.

KEY STAKEHOLDERS/MAIN CONTACTS

Internal

External