Customs Clearance Coordinator

Purpose of the role: 

Ensure smooth and compliant import/export/re-export documentation processes, facilitating efficient customs clearance and adherence to regulatory requirements.

KEY JOB RESPONSIBILITIES 

Finance

•              Payment processing for all customs Bayan, Broker invoices and Shipping line invoices.

•              Follow up with insurance brokers for settlement of marine insurance claim.

•              Handle container clearance within stipulated free time frame offered by shipping line and port authority.

•              Review SOA of brokers and shipping line

•              Provide 1 month heads up report to finance on container arrival for preparing duty.

•              Submission of annual container receipt report to finance.

•              Reviewing import invoice for accuracy of freight charges 

•              Coordination with Maersk and other shipping lines for payment and release of delivery orders (DO).

•              Process PO and payment for lab test recommended by SFDA.

Customer

•              Coordination with Clearing agents and conducting monthly meeting

•              Coordination with government agencies (Saudi Customs/SFDA/SABER/SASO).

•              Coordinate with shippers for documents whenever required.

•              Follow-up and coordination with Broker/SFDA for shipments on hold, sample release, and inspection allocation.

•              Coordinate with 03rd party lab for test results

•              Coordinate with finance for timely settlement of payments.

•              Visit government agencies to resolve any potential cases which may affect the import or business.

Process

• Maintaining track of all online broker authorisation and renew same on timely manner.
• Handle Marine insurance notification and claim process.
• Process export documentation through chamber of commerce
• Process JFDA registration
• Handle import documentation, review and upload in customs portal.
• Handle government portals such as Fasah, SFDA, SABER etc
• Maintain track of imports and monthly reporting to management
• Handle new product registration with SFDA for all brands.
• Handle any import requirement from government authorities.
• Handle SABRE registration and Shipment certificate for cargo imported to KSA.
• Coordinate with broker on clearance and transporter on delivery of cargo to warehouses.
• Conduct regular assessments to identify potential areas of non-compliance or vulnerabilities in customs processes and correct same.
• Ensuring compliance with internal processes, regulations, and standards.

People

• Collaborating with the team to ensure efficient execution of import/export processes.
• Providing necessary training and guidance to team members on documentation and compliance.
• Promoting a culture of compliance, accuracy, and efficiency within the import/export team.
• Maintaining effective communication channels with internal and external stakeholders.

QUALIFICATION, EXPERIENCE & SKILLS

•              Bachelor’s degree in business administration, Logistics Management, or a related field. Master's degree preferred.

•              Minimum of 5 years of experience in commercial and logistics roles, with at least 3 years of experience in the KSA.

•              Proven track record in import/export documentation, customs clearance, and logistics operations.

•              Experience in managing customs processes, compliance, and regulations in the KSA market

•              Upto date knowledge of customs clearance and import regulations.

•              Proficiency in customs declaration systems.

•              Excellent communication and interpersonal skills, with the ability to liaise effectively with customs authorities, suppliers, and internal stakeholders.

•              Strong analytical and problem-solving abilities, with attention to detail and accuracy in documentation.

•              Ability to work under pressure and meet tight deadlines in a fast-paced environment.

•              Demonstrated leadership qualities with the ability to lead and motivate teams to achieve operational excellence.

•              Proactive and adaptable mindset with a continuous improvement approach to streamline processes and enhance efficiency.