الوصف الوظيفي
Company Description“A passion for perfection”Swissôtel Hotels & Resorts is a distinctive group of deluxe hotels where we put the emphasis on our people. We strive to provide a motivating and rewarding environment that attracts inspired and talented people who are willing to bring news ideas, use and develop their knowledge to reinvent their career path.Swissôtel Al Maqam is Swissôtel’s Second hotel to open in Saudi Arabia. The hotel offers 1624 elegant rooms and suites with modern design, complementing the values of today’s Arab culture.As part of the prestigious Abraj Al Bait complex, the deluxe Swissôtel Al Maqam is a contemporary five-star hotel located in close proximity to the holy Masjid Al Haraam, overlooking the Ka’aba and the Grand Mosque.Swissôtel Al Maqam is part of a new urban development, including two restaurants, one executive lounge, two meeting rooms and a business centre. It has private entrances that make it easier for our valuable gusts to reach Al Masjid Al HaramJob DescriptionSummary of Responsibilities:Ensure the Talent & Culture Department in the day-to-day operation of the department as requiredAssists with recruitment, including posting of positions, screening CV’s, and contacting applicantsFoster and promote positive Colleague relations through an environment that encourages open communication, trust and mutual respectEnsure the Talent & Culture department complies with all corporate, regional and hotel policies and procedures; and governmental regulations pertaining to all colleaguesHandle the calendar and administration assistance for the Talent & Culture LeadersSchedule and arrange appointments as requiredPrioritize all telephone calls and in-person external and internal visitors.Handle locker requests, name badges, ID’s, Colleague letters, purchase requisitions, expense reports as necessaryCompose correspondence for the T&C Department, such as letters, contracts, etc.Support internal T&C projects, tracking necessary action and updating reports as progress is madeFiling Employee recordsHandle all office administration duties such as faxes, mail, phones, photocopying, office suppliesAssist with and support colleague events as appropriate, such as leadership meetings, colleague receptions, and annual eventsAssist with scheduling of interviewsPrepares Offer Letters and Recognition letters for Internal promotions and transfersManage the Talent & Culture Information System ensuring data integrity and proper documentation (adding new colleagues, salary, designation changes)Manage Employee Action Forms, ensuring accuracy with regards to vacation entitlements and promotions and salary changesResponsible for monthly invoices, monthly timesheets and adding e-mail accounts for new ColleaguesOther duties as assignedQualificationsYour experience and skills include:Service focused personality is essentialAdditional InformationDue to local legislation, must be SaudiPrevious Human Resources experience an assetMinimum of 2 years administration experience, preferably within a hotel environment Ability to develop and encourage an open, stimulating and trusting environment that reflects our Company Mission, Brand Promise and ValuesHighly responsible and able to handle confidential information with the utmost discretionHighly organized and able to prioritize and meet deadlines in a fast-paced environmentProfessional telephone manner and demeanor with a natural response to ‘smile’ on the phoneExcellent interpersonal, written and verbal communication skills University/College degree or diploma, preferably with a formal education in Human - Resources ManagementComputer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPointFamiliar with Sunfish system
