CAFM Helpdesk Operator

Operations & Maintenance, Facility Management.

Technical Support and Issue Resolution:

1. Helpdesk Support:

• Provide technical support to users experiencing issues with the CAFM system, including system login problems, data entry issues, or navigation challenges.
• Respond to inquiries via phone, email, or helpdesk software, resolving issues in a timely and efficient manner.
• Troubleshoot and resolve system-related issues to ensure that users can continue with their tasks without interruptions.

1. Ticket Management:

• Log and track issues reported by users through the helpdesk ticketing system.
• Prioritize tickets based on urgency and impact on facility operations, ensuring that critical issues are addressed promptly.
• Follow up with users to ensure that their issues are resolved and that they are satisfied with the solution.

System Monitoring and Maintenance:

1. System Functionality Monitoring:

• Monitor the performance of the CAFM system to identify potential issues or system failures.
• Ensure that all system functions are running smoothly, such as scheduling, asset tracking, work orders, and reporting.
• Alert the relevant team members if issues need escalation or if system downtime occurs.

1. Data Entry and Updates:

• Assist in entering and updating facility management data, such as assets, maintenance schedules, and inventory, into the CAFM system.
• Ensure data accuracy and consistency to support effective decision-making and maintenance scheduling.
• Help with data migration when required, ensuring smooth transitions from one system version to another.

User Training and Assistance:

1. User Assistance:

• Assist new users in understanding the basic functions and features of the CAFM system.
• Provide guidance on how to create work orders, track assets, and run reports within the system.
• Offer ongoing support to existing users to improve their proficiency and address any system-related questions.

1. Training Sessions:

• Assist in organizing and conducting basic training sessions for new users of the CAFM system.
• Develop and update user guides and FAQs to ensure users have access to helpful resources.
• Address common system usage issues through clear communication and training materials.

Collaboration and Reporting:

1. Collaboration with IT and Facilities Teams:

• Work closely with IT and Facilities Management teams to resolve complex technical issues or system upgrades.
• Provide feedback to the technical team regarding recurring system problems or user concerns that could be addressed through software improvements.
• Assist with system updates, patches, or new feature implementations by testing and ensuring compatibility with current operations.

1. Reporting and Analytics:

• Help generate reports from the CAFM system to support facilities management activities, including maintenance performance, asset utilization, and operational efficiency.
• Provide periodic system usage reports to management and identify areas for improvement in system usage or training.

Process Improvement:

1. Continuous Improvement:

• Identify areas where the CAFM system or support processes can be improved to enhance user experience and operational efficiency.
• Provide suggestions for new features or functionalities that could improve the overall effectiveness of the CAFM system.