Board Secretary

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

Role overview:

We are looking for an experienced Board Secretary to ensure compliance with corporate regulations, facilitate effective board operations, and support the executive team in maintaining strong governance practices.

The Board Secretary will play a critical role in ensuring the smooth functioning of the Board of Directors by managing board meetings, maintaining corporate records, and ensuring compliance with Saudi Arabian corporate governance regulations. The ideal candidate will have experience in corporate governance, regulatory compliance, and board administration in Saudi Arabia, preferably within the tech or high-growth sectors.

Key Responsibilities:

Governance & Compliance:

• Ensure compliance with Saudi Arabia’s Companies Law, Capital Market Authority (CMA) regulations, and other relevant governance frameworks.
• Maintain corporate records, board resolutions, and ensure regulatory filings are completed accurately and on time.
• Advise the Board and executive team on best practices in governance, risk management, and compliance.

Board & Shareholder Meetings:

• Organize and manage Board of Directors meetings, General Assemblies, and committee meetings, ensuring proper documentation and legal compliance.
• Prepare and distribute meeting agendas, board packs, minutes, and action items.
• Act as a trusted liaison between the Board, executive team, and shareholders, ensuring clear and effective communication.

Corporate & Legal Administration:

• Oversee the company’s statutory obligations, including licensing, regulatory filings, and corporate disclosures.
• Assist in the preparation and execution of shareholder resolutions, contracts, and other legal documents.
• Coordinate with legal advisors, auditors, and regulatory authorities as needed.

Stakeholder Engagement & Advisory:

• Support the Chairman and CEO in board-related matters, including board composition, evaluations, and succession planning.
• Provide guidance on corporate governance frameworks, shareholder rights, and investor relations.
• Ensure the confidentiality and security of sensitive company documents.