Assistant Buyer

Job Purpose / Objective :

Responsible for expediting all documentation and/or items/material and follow up on related activities. 

Key Responsibilities / Accountabilities :

• Read and understand documents/POs/material delivery for any discrepancy.
• Follow up with Suppliers and users on the delivery execution details (time, quantity, quality, etc.).
• Record and report daily deliveries details for later analysis.
• Communicate with concerned end user or with suppliers to facilitate action on pending 
  documentation/materials/purchase orders.
• Escalate all delivery issues to Buyer and Supervisors to get support with the Supplies Management.
• Anticipate contact with Suppliers on expected delivery time and escalate unreliability or risk to the buyer and 
  supervisor.
• Support Buyer in clerk work (printing PO’s, sending to the Suppliers. Etc...).
• Prepare required Form or Letters and other correspondence to address or resolve the issue.
• Coordinate with Supply Operation Dept. or other involved hospital units to process rush deliveries.
• Update weekly status report for overdue PO’s/items/deliveries.
• Maintain registers for inward and outward document flow and tracking system and maintain all files, documents and warranty letters in safe custody. Answer phones, respond to callers and schedule meetings 
  with vendors.
• Arrange advance payments when required.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect and dignity.
• Perform other applicable tasks and duties assigned within the realm of his/her knowledge, skills and abilities

Education/ Professional Qualification:

•  High School, preferably Diploma

Experience:

•  At (1) year of relevant experience.

Professional Licensing / Certification / Training :

• N/A