Administrator

AESG is an international specialist consultancy, engineering, and advisory firm, with offices across the Dubai, Riyadh, London, Cape Town, Sydney, Cairo and Singapore dedicated to help solve our clients greatest challenges, through collaboration, innovation, and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time.

Job Description:

We are seeking a highly organized and detail-oriented Administrator (Arabic speaker) to provide essential administrative support and ensure smooth operations within the Fire and Life Safety division. The ideal candidate will be responsible for managing office tasks, coordinating communication, and maintaining records while assisting teams with daily administrative duties. This is a one year project based role. 

Key Responsibilities:

• Drafting eloquent letters in Arabic to various stakeholders.
• Establishing a robust filing system for efficient information retrieval.
• Diligent tracking of action items to ensure timely follow-up.
• Assisting Line Manager In day-to-day tasks.
• Calendar management to ensure optimal time utilization.
• Creating engaging slides, meeting notes, and essential documents.
• Working closely with the line manager, executive team members, stakeholders, and other departments to ensure seamless progress of tasks and projects while aligning goals, clarifying requirements, and establishing effective communication channels.

Qualifications /Skills:

• Bachelor's Degree in a relevant field. 
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Planner etc.)
• Excellent communication abilities that foster collaboration.
• Fluency in Arabic and English languages.
• Well-organized, detail-oriented, and able to multitask effectively with outstanding follow-up skills.

Experience:

• Minimum 4-5 years of relevant administration experience, ideally with a Civil Defense Consultant (Preferred). 

Why join AESG?

AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other.

Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the worlds most forward-thinking and exciting new developments.

The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do.

Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all.

As an employee of AESG you can expect:

• Great career opportunities with access to huge variety of projects and incredible clients make your mark in a growing company and accelerate your career.
• Working on some of the worlds leading developments and tackling our clients greatest challenges
• Commitment in building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
• Highly collaborative approach across the different technical service offerings
• Internal and external training opportunities where do you want to take your career? Well help you get there!
• Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment
• To be part of a dynamic and motivated team with an amazing team culture