Administrative Assistant

Job Description

We are looking for an Administrative Assistant to join APCO's office in Riyadh. This role plays a key part in supporting the office’s daily operations and ensuring office operations runs smoothly. The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple tasks effectively.

Primary Duties and Responsibilities

• Provide front desk coverage and greet visitors with professionalism.
• Assist in meeting preparations, including setting up and breaking down conference rooms.
• Manage facilities for scheduled events.
• Maintain the office's professional appearance and cleanliness.
• Assist with logistics for meetings, including conference room preparation.
• Stock office supplies and monitor inventory to identify needs.
• Work closely with the APCO IT team.
• Deliver administrative inductions for new joiners in Riyadh's office.
•  Provide support to senior staff members when needed, including:
  • Calendar management and scheduling
  • Time and expense submissions
  • Travel coordination while ensuring adherence to travel policy
  • Document creation, execution, and processing
• Provide assistance with building access, facilities, and property management tasks.
• Arrange daily transportation schedules for drivers in the Riyadh office.
• Liaise with internal departments, answer calls, and book client appointments.
• Support new business vendor registrations as required.

Qualifications

• Bachelor’s Degree with 1 year of experience as an Administrative Assistant.
• Prior experience in a high-growth, global organization.
• Experience in advertising, PR, consulting, or financial services is a plus.
• Strong communication skills, with excellent interpersonal abilities—both oral and written.
• Solution-oriented with exceptional problem-solving skills.
• A passion for people and process improvement.
• Proficient in MS Excel, PowerPoint, and Word.

Work Conditions 

The physical abilities needed to perform the duties of this position, in addition to the office climate:

• In office duties
• Travel is not required
• Willing to work additional or irregular hours as needed and allowed by local regulations