Admin Assistant - Saudi National

Job Purpose:

This is an exciting opportunity to work closely with key leaders in a dynamic and fast-paced industry. If you thrive in an environment where precision and collaboration are valued, we encourage you to apply.

One of our leading clients is currently seeking a Saudi National Administrative Assistant with experience in the pharmaceutical industry to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Executive Support:

• Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
• Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
• Handle confidential and time-sensitive material appropriately.

Calendar and Travel Management:

• Coordinate complex calendars, ensuring efficient scheduling across time zones.
• Arrange and manage travel plans, accommodations, and itineraries for leadership team members.

Document Management:

• Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Maintain organized records, filing systems, and shared documents to ensure accessibility.

Meeting Coordination:

• Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
• Take minutes during meetings and follow up on action items as needed.

Office Operations Support:

• Manage office supplies and liaise with vendors as required.
• Support event planning and logistics for team functions, training sessions, and workshops.

Qualifications:

• Education: Diploma or Bachelor’s degree in Business Administration or a related field is preferred.
• Experience: 5-6 years of experience in administrative roles, preferably within the pharmaceutical industry or related sectors.
• Nationality: Saudi National will be highly preferred owing to the Saudization policy.
• Proven experience supporting multiple leadership members is highly preferred.

Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in Arabic and English, both written and verbal.
• Highly organized with the ability to manage multiple tasks and priorities.
• Strong problem-solving skills and attention to detail.
• Professional demeanour and ability to maintain confidentiality.