الوصف الوظيفي
Job Purpose:This is an exciting opportunity to work closely with key leaders in a dynamic and fast-paced industry. If you thrive in an environment where precision and collaboration are valued, we encourage you to apply.One of our leading clients is currently seeking a Saudi National Administrative Assistant with experience in the pharmaceutical industry to provide comprehensive support to 2-3 leadership team members. The role requires exceptional organizational skills, professionalism, and the ability to handle sensitive information with discretion.Key Responsibilities:Executive Support:Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.Handle confidential and time-sensitive material appropriately.Calendar and Travel Management:Coordinate complex calendars, ensuring efficient scheduling across time zones.Arrange and manage travel plans, accommodations, and itineraries for leadership team members.Document Management:Prepare, edit, and distribute correspondence, reports, presentations, and other documents.Maintain organized records, filing systems, and shared documents to ensure accessibility.Meeting Coordination:Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.Take minutes during meetings and follow up on action items as needed.Office Operations Support:Manage office supplies and liaise with vendors as required.Support event planning and logistics for team functions, training sessions, and workshops.Qualifications:Education: Diploma or Bachelor’s degree in Business Administration or a related field is preferred.Experience: 5-6 years of experience in administrative roles, preferably within the pharmaceutical industry or related sectors.Nationality: Saudi National will be highly preferred owing to the Saudization policy.Proven experience supporting multiple leadership members is highly preferred.Skills:Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent communication skills in Arabic and English, both written and verbal.Highly organized with the ability to manage multiple tasks and priorities.Strong problem-solving skills and attention to detail.Professional demeanour and ability to maintain confidentiality.
