Admin Assistant - Saudi National

Key Responsibilities:

Executive Support:

• Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
• Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
• Handle confidential and time-sensitive material appropriately.

Calendar and Travel Management:

• Coordinate complex calendars, ensuring efficient scheduling across time zones.
• Arrange and manage travel plans, accommodations, and itineraries for leadership team members.

Document Management:

• Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Maintain organized records, filing systems, and shared documents to ensure accessibility.

Meeting Coordination:

• Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
• Take minutes during meetings and follow up on action items as needed.

Office Operations Support:

• Manage office supplies and liaise with vendors as required.
• Support event planning and logistics for team functions, training sessions, and workshops.