Admin Assistant

The Admin Assistant plays a crucial role in supporting the daily operations of the office within the chemicals manufacturing industry. This position is ideal for individuals who are organized, detail-oriented, and possess strong communication skills. The Admin Assistant will assist in various administrative tasks that ensure the smooth functioning of the office, contributing to the overall efficiency of the team. The role involves working closely with plant operations to facilitate administrative support directly on-site.

Responsibilities:

1. Manage and organize office documents, ensuring they are easily accessible and up-to-date.
2. Assist in scheduling appointments and meetings, coordinating with various departments as necessary.
3. Handle incoming calls and correspondence, directing them to the appropriate personnel.
4. Prepare and maintain reports, presentations, and other documentation as required.
5. Support the team with data entry tasks and maintain databases accurately.
6. Assist in the onboarding process for new employees, providing them with necessary resources and information.
7. Maintain office supplies inventory and place orders when necessary.
8. Coordinate travel arrangements for staff when required.
9. Participate in team meetings and contribute to discussions on improving office processes.
10. Ensure compliance with company policies and procedures in all administrative tasks.

Preferred Candidate:

1. Strong organizational skills with the ability to manage multiple tasks simultaneously.
2. Excellent verbal and written communication skills.
3. Proficient in Microsoft Office Suite and other relevant software.
4. Ability to work independently as well as part of a team.
5. Detail-oriented with a focus on accuracy in all tasks.
6. Proactive attitude and willingness to learn.
7. Experience in a similar role within the manufacturing or chemicals industry is a plus.
8. Ability to maintain confidentiality and handle sensitive information.
9. Strong problem-solving skills and adaptability to changing environments.
10. Time management skills to prioritize tasks effectively.