Admin And HR Officer

Need As fast as it should HR & Admin Officer for Retail Company with around 40 employees , who should handle the HR department by himself with full experience of Governmental sites and work and experience of HR and Administration work , with Salary between 7000 to 9000

Overview / job Brief

TheHR & Admin Officer is essentially responsible for the successful operations of the company in regards to maintaining all company records, staffing and handling human resources, legal documents and contracts, to ensure smooth operations of the company.

The HR & Admin manager is a result driven individual that has excellent communication skills, confidentiality abilities and problem solving abilities to ensure that company has the human resources it needs and functions well to effectively support the company’s development and increase sales.  

Key Relationships

• Executive Manager 

• Operation & Sales 

• Head office accountant

• Warehouse manager

• Purchasing Department

Responsibilities that are part of the role

• Maintain all company records.

• Develop Human resources strategies to raise staffing quality and experience; and reduce expenses.

• Implementing and revising company’s compensation program

• Create and revise all job descriptions

• Develop, analyze and update company’s salary budgets

• Develop, revise and recommend company policies and procedures, specifically personnel related policies and employee handbook

• Meet KPI targets and Saudiazation target for staffing goals within budget

• Ensure company’s compliance with all government bodies

• Implement and manage company’s internal policies and procedure.

• Prepare and submit yearly HR and Admin Budgets and ensure targets are met on a monthly basis.

• Maintain outstanding Human Resources conditions, and ensure that all employees feel comfortable and welcome in the HR office

• Stays up to date and always has current information on government and policies changes that effect the company

• Maintain accurate records of employees, all third party business contract and legal documents. 

• Maintains accurate and organized records of all administrative documentation including but not limited to, warning letters, memos, time sheets, schedules, evaluations etc…)

• Conduct employee evaluations and appraisals to assess needs and build career paths

• Deal with all issues that arise from staff or customers (complaints, grievances etc)

• Be a shining example of well behavior and high performance on behalf of the company.

Core Tasks

• Update all records and internal databases.

• Prepare all employee contracts and maintain files up to date

• Prepare all 3rd party contract (rental, supplier, legal, etc…)

• Understand and implements ALL company policies

• Create regular reports

• Plan and prepare work schedules, vacations, leaves and keep records of employees' work schedules and attendance

• Prepares payroll, and ensures accuracy including, absences, warnings, sick leaves etc…)

• Arranges travel and accommodation for all employee of the company

• Creates, issues, and maintains records of all employee 

• Deals with all employee issues and successfully resolves an problems

• Guides and directs staff to better their work and personal life to ensue a happy Toyland team

• Maintains up to date and accurate records of Labor office, GOSI, medical insurance, municipality, fire fighting, general insurance and security, policies and documents for the company and all its employees.

• Ensures that company is always operating smoothly in accordance with government policies and procedures

• Deals with any issues that arise from government policies

• Interviews and recruits all company staff

• Conducting new employee orientation

• Provides all employees with assistance and counseling

• Oversees exit interviews

• Maintains Saudiazation levels according to government policies

• Manages and keeps accurate records of Admin petty cash

• Reviews and approves showroom, Head office and warehouse petty cash distribution

• Recommend to management and implement approved policies, goals, objectives, and procedures.

• Maintain current and accurate knowledge of all government policies and Labor law

• Keep in good order of and accurate records of all work.

• Deals with special customers and assists in creating quotations and providing customer the necessary information required.

• Assists with customer complaints and helps direct showroom managers on handling these situation

• Assists with marketing plans and implementation

• Assign employees to specific duties

• Enforce and practice safety , health and security rules

• Undertake other duties as directed

Selection Criteria

• Previous Human Resources experience 

• Previous Administration experience

• Excellent communication skills

• Excellent written and spoken English and Arabic required

KPIs

The review of this role would be performed by the appointed manager and would be based on the following Key Performance Indicators. KPIs will be monitored via surveys, based on peer feedback, meeting budgets, management observations and staff evaluation forms:

• Yearly Staffing Budget

• Saudiazation compliance

• Accuracy and organization of company records

• Maintaining high level of legal compliance

• Acceptance and implementation of company management decisions*

• Achieving targets

• Compliance with corporate policies, procedures and guidelines, in particular to company policies and government compliance

• Overall management of company employees

• Number of errors in company records