Accounts Payable

DUTIES AND RESPONSIBILITIES

FINANCIAL RETURNS:

• Obtains on daily basis from Cost Control Department, receiving reports together with appropriate purchase request. 
• Obtains on daily basis from Purchasing/Materials Department, various purchase orders.
• Ensure appropriate signatures appear on receiving stamp report.
• Prepares payable vouchers with expense distribution for suppliers invoice appropriately coded. 
• Passes payable vouchers with blank cheques to Secretary for typing.
• Controls the serial numbers of payable vouchers. 
• Files payable vouchers with cheques paid with relevant notes and documents monthly. 
• Maintains ledger for merchandise in transit, records, charges, credits and balance are adequate. 
• Controls prepaid accounts, updates posting as required and verifies that balances are adequate. 
• Matches invoices with purchase orders, receiving reports and check invoices as to quantity, price and extensions.
• Checks the coding of all disbursements made by General Cashier.
• Maintains up-to-date files accounts payable records.
• Verifies monthly charges of Telephones/Telexes accounts against Hotel sales summary.
• Assists the Chief Accountant/Assistant Controller in the preparation of monthly financial statements.
• Complies with Hotel’s, Safety and Hygiene policy.
• Performs related duties and special projects as assigned.

PEOPLE:

• Attend training as per the department plan.
• Promote teamwork and quality service through daily communication and coordination with departmental colleagues

GUEST EXPERIENCE:

• Respond quickly to guest requests in a friendly manner. Follow up to ensure guest satisfaction. 

RESPONSIBLE BUSINESS:

• Maintain acceptable accounting practices as required by company policy and procedures. 

• Follow financial control procedures and systems; maintain records for internal and external audits; ensure compliance with government regulations and contractual agreements. 

ACCOUNTABILITY

This is an accounting job in a large full-service, luxury, or resort hotel. Typically supervises clerical accounting employees in a full range of functions such as Accounts Payable, Accounts Receivable, Credit/Collections, Purchasing, Audit, Payroll, and/or Accounting Operations.