Technical Assistant (03/12/2024) 

We are looking for a Technical Assistant for one of our clients with the following details:  

Location: Doha, Resident

Mob Date: 01-Jan-2025

Demob Date: 31-Dec-2026

Work Status: SINGLE

Qualifications & Experience Required

• 5+ years of experience as Technical or Administrative Assistant.
• Bachelor’s degree.
• Substantial experience in an office administrative role.
• Proficiency in MS Office Package (Excel, Word and Power Point), knowledge of MS Access preferred.
• Good communication skills and fluency in English.

Activities

• Promote and comply with the applicable safety instruction and Company HSE procedures in all activities.
• Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices.
• Treat all information obtained during the course of the work with confidentiality.
• Manage the VP’s calendar and provide support with the coordination of meetings and other appointments. Focal point for intranet, PR and communication-related enquiries.
• Manage the update of MP Intranet and coordinate with PR the preparation of a communication plan.
• Design and prepare MP bi-weekly Newsletter after consolidating inputs from the team.
• Organize of Talk Time sessions, team events, workshops, meetings, etc.
• Liaise with external parties (hotels, etc.) to arrange team buildings and other internal events. Responsible for MP admin purchase requisitions (PR).
• Raise admin-related PRs for the division, prepare LPOs, follow-up on payments.
• Responsible for the technical review and validation of mission/event-related invoices and expense claims. In charge of MP logistic arrangements
• Manage regular missions and/or relocation arrangements to various project locations.
• Ensure timely offshore visit arrangements, including the processing of offshore documents.
• Process QP passes, Offshore cards, visas for incoming visitors.
• Handle a range of work processes and provide general support
• Maintain and ensure a comprehensive electronic filing structure.
• Carry out administrative and other related work order requests (issue requisitions, update of database, etc.)
• Coordinate with the team to maintain the division leave schedule and process related documents.
• Generate references for letters issued by MP and handle correspondences.
• Provide support to the team based in Doha as well as in the different Contractors’ offices.
• Coordinate office moves arrange office practicalities, transportation, etc. to minimize disruption.
• Ensure efficient communication with all other company entities, especially GS, IT, PR and C&P.
• Learn and operate new technologies as they are developed and implemented

Other responsibilities:

• Cover the Project Secretary’s responsibilities during leave period.
• Carry out any other duties or tasks that may be assigned by hierarchical superiors.

If interested, kindly apply!