Develop and finalize complex Spot Material Purchase Orders (POs) upon receiving Purchase Requisitions (PRs), ensuring adherence to Table of Financial Authority (TOFA) regulations and standards. Track POs until the attainment of final materials Goods Receipt (GR), aligning meticulously with end user material availability demands.
Conduct and issue material Spot Purchases to that meet department Key Performance Indicators (KPIs) with associated metrics, to achieve department and corporate strategic objectives.
Maintain a data base of Purchase Orders (PO), continuously track status until a successful material Goods Receipt (GR) and if needed expedite vendors, to ensure on time delivery to meet end user material availability demand requirements.
Compile data and provide reports to respective Managers and Heads across the corporation on the status of material deliveries, steps taken to mitigated / expedite late deliveries, and recommendations to correct future delivery problems to ensure end users objectives are achieved.
Contribute to Purchase Requisition (PR) to Purchase Order (PO) to Goods Receipt (GR) procedure reviews to enhance the buying process and ensure best in class service offering is provided to meet end user material availability requirements.
Ensure compliance to the Purchasing processes and procedures, Request for Quote (RFQ) guidelines, and Table of Financial Authority (TOFA) requirements, and continuously analyse process timeliness effectiveness and recommend enhancement that mitigate process bottlenecks to raise the division service offering and customer satisfaction.
Compile data and provide reports on analysis that evaluates historical demands, spend, and purchasing trends to better develop spot buying strategies.
Coordinate, provide, and follow up on PO Status’ internally with expediting and externally with material vendors, packers, and freight forwarders to align and facilitate a sustained, on time material availability performance, to meet end user material demand requirements.
Maintain a tracking of suppliers’ performance and align with Market Intelligence on commodity trends to determine and implement the best supplier negotiating strategies to optimize material cost and guarantying material quality.
Assist in, provide required information for peer reviews, internal and external audits, and other applicable process control reviews associated with Material Spot Buys to ensure the controls are maintained and identified gaps are corrected.
Bachelor’s degree in engineering, supply chain management, commercial discipline.
7 years’ direct experience oil and gas industry with purchasing / procurement experience.