Manage and maintain the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming and outgoing correspondence, including emails, memos, letters, and packages.
Organize and maintain files, records, and reports.
Meeting Coordination:
Prepare agendas, documents, and presentations for meetings.
Attend meetings and take minutes as needed; distribute minutes to relevant parties.
Ensure follow-up on action items from meetings.
Communication Management:
Serve as the first point of contact for the CEO, screening calls, emails, and visitors.
Liaise with internal staff at all levels and external contacts, such as board members, clients, and vendors.
Travel Coordination:
Arrange travel plans, itineraries, and accommodation for the CEO.
Prepare travel expense reports and handle reimbursement processes.
Project Assistance:
Assist the CEO with research, data analysis, and preparation of reports as needed.
Manage special projects as directed by the CEO.
Office Management:
Ensure the CEO's office is organized and equipped with necessary supplies.
Handle confidential information with discretion and maintain a high level of integrity.
Event Planning:
Coordinate and organize company events, executive meetings, and functions as required.
Handle logistics, such as venue booking, catering, and guest invitations.
Other Duties:
Perform additional administrative duties as assigned by the CEO.
Assist with personal tasks and errands as needed.
RequirementsEducation: Bachelor’s degree in Business Administration, Management, or a related field preferred. Experience: 3-5 years of experience in an executive assistant or secretary role, preferably in a corporate environment. Skills:
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with discretion.
Strong problem-solving skills and attention to detail.
Ability to work independently and as part of a team.
