Project Document Controller – IT Industry

Mannai ICT

Mannai ICT, the Information & Communication Technology Division of Mannai Corporation, is Qatar’s leading systems integrator with over 30 years serving over 5,000 clients. Mannai ICT offers end-to-end IT solutions, including networking, servers, storage, software applications, and digital transformation. As the Platinum Partner for HP in Qatar, Mannai ICT delivers cutting-edge IT infrastructure and enterprise solutions across all industries. With specialized divisions like Microsoft Solutions, InfoTech, and Office Equipment, Mannai ICT supports Qatar’s technological transformation with innovative and reliable services.

We are seeking a skilled and detail-oriented Project Document Controller to join our team. We are looking for candidates with a strong background in managing project documentation, ensuring accuracy, and facilitating timely information flow to project stakeholders.

Key Responsibilities:

• Track, transmit, and accurately file physical/electronic documents and correspondence.
• Create project documentations to back up all the important project elements.
• Assign and track project document numbers and revisions.
• Maintain the security of confidential documents.
• Design templates for documents, file types, and document databases.
• Check and edit documents for accuracy and compliance.
• Control the flow of documents in and out of the department.
• Assist employees with accessing documents through the document management system (if any).
• Copy, scan, and store documents.
• Check for accuracy and edit files, like project contracts.
• Ensure the secure destruction and disposal of sensitive documents.
• Check documents, scan and photocopy files, and make sure that documents are stored safely and securely.
• Perform technical editing, advanced-level word processing, and project document formatting.
• Write reports, archive documents, and ensure seamless document access across departments.
• File documents in physical and digital records.
• Manage the flow of documentation within the organization.
• Produce document progress reports for senior managers.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed.
• Ensure documents are shared at key times to facilitate timely project completion.
• Control company and project documentation.
• Ensure all documentation meets formal requirements and required standards.
• Sort, store, and retrieve electronic and hard copy documents on behalf of the project team.
• Review and update technical documents (e.g., manuals and workflows).
• Perform other job-related duties as assigned.