Project Document Controller

JOB PROFILE SUMMARY

Leads planning, scheduling, and cost control efforts for all project phases of individual delivery for small to medium size projects in coordination with the Project Manager. Maintains and analyzes actual and forecasted schedules, cost, revenues, cash in/out, as well as risks and opportunities and OPQ. Monitors, reports, and manages deviations proactively.

ROLES & RESPONSIBILITIES

Project execution team

•Supports project manager by supervising project execution and performance with well-maintained schedule, cost, cash & risk planning of individual project.

•Takes an active role in escalated customer issues and determines corrective actions in order to optimize the project performance.

Instructions and guidelines

•Ensures projects follow sound methodology and execution practices in accordance with internal standard procedures.

•Ensures that an integrated schedule and cost control performance measurement process for the project’s entire scope of work is provided.

•Complies to relevant cyber security regulations, standards, and contractual requirements

Stakeholder relations

•Builds and maintains relationships with key internal and external stakeholders, consulting on cost, cash, revenues planning and other project control issues.

•Effectively communicates appropriate information to customers and other stakeholders in a timely manner and to achieve desired understanding.

Procedures and standards

•Supports Project Planning and Control Manager in improving tools and processes related to scheduling used in local unit.

Project closure

•Ensures that the individual projects are closed as per contracts entered with customers in alignment with project manager and project controller.

Contract and claims

•Ensures that the individual project follows contract and claim methodologies with impact established in planning in accordance with internal standard procedures, and as per contracts entered with customers in alignment with project manager.

Project Reviews

•Participates in project reviews. Composes reports and updates all required project data in Project Control systems and SAP for Management Information and Project Analysis.

•Communicates project progress and control issues to project management team and offers solutions.

Planning and scheduling

•Analyzes project requirements with project team, checks that all essential work activities have been identified in sufficient detail to serve as a basis for developing realistic project schedules.

•Defines, jointly with the project team, project work and cost breakdown structure, develops and maintains properly linked, required resource loaded/integrated, baseline and current schedules that provide time phased baseline, actual and forecast data for project.

•Monitors project progress and regularly analyzes project critical paths to ensure all critical path activities and project milestones are progressed to the plan, notifies Project Managers of any deviations or scheduling issues, and provides input for optimizing resources.

•Issues progress reports, program updates and productivity data on a regular basis and as requested by customers and stakeholders.

Risk management

•Works with project team to identify and assess the priority of project risks (e.g. schedule, cost, and scope risks), maintains the risk register and proposes mitigation plans.

•Analyzes impact of risk on the overall timeline and costs.

Project Administrative Tasks

•Performs regular monthly project administrative tasks.

LICENSE TO OPERATE / CORE VALUES

•Demonstrates company core values and group safety and integrity standards and acts accordingly.

•Implements and ensures compliance with the company code of conduct, global and local standards, tools, policies, and processes related to project execution.

•Ensures adherence to all relevant internal and statutory regulations and policies.

•Ensures integrity and compliance with company values and ethics in all activities.

•Demonstrates an understanding of Health, Safety, and Environment (HSE) terms, concept application, reporting, and risks.

COLLABORATION / LEADERSHIP

•Ensures adherence to the collaboration objectives of the team to maximize results for ABB.

•Leads their development journey by seeking knowledge and learning opportunities within the team.

•Manages relationships with stakeholders in their own area of responsibility and ensures alignment.