Project Coordinator

Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris in Qatar contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges. 

HEC Paris in Qatar is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris in Qatar is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

http://www.qatar.exed.hec.edu/

Full-time position reporting to Head of Delivery, Degree Programs

The Project Coordinator ensures the seamless and efficient delivery of HEC Paris degree programs. Job responsibilities include cultivating strong relationships with key stakeholders such as faculty members and senior executives.

Key responsibilities

• Coordinate all aspects of program delivery as assigned by the Head of Delivery, Degree Programs
• Develop and enhance processes to ensure the efficient coordination of degree programs
• Prepare, review, and distribute relevant program-related materials, reports, official documents (grade sheets, LOCs…), and communications as needed
• Work closely with the Head of Delivery, Degree Programs, for all delivery matters
• Proactively address participants' and faculty's needs, assisting in all stages of program delivery
• Maintain continuous availability during program delivery to promptly address participants' inquiries, technical issues, and faculty assistance
• Proactively identify challenges in program delivery, develop effective solutions, and regularly report faculty and participants' concerns to the Head of Delivery, Degree Programs
• Ensure preparation and delivery of online components of the program
• Ensure accurate program budget and expenditures tracking, identifying and reporting potential anomalous expenses
• Track and maintain the academic status of all participants
• Oversee the grading process: maintain grade records, manage grade appeals, and distribute the final grade sheet and jury feedback to participants
• Implement and maintain quality control measures to ensure the flawless execution of the program modules and adherence to established guidelines
• Comply with all reasonable requests to uphold the highest standards of professionalism in all interactions and deliverables and to ensure the highest quality of program delivery

• University degree in business administration, project management, or a related field
• 5+ years of relevant experience
• Proficiency in office software (Microsoft Pack Office) and project management tools
• Strong organizational skills with meticulous attention to detail and a commitment to quality
• Excellent interpersonal and intercultural skills for effective collaboration with varied stakeholders, including executives
• Energetic with a strong work ethic and proactive approach
• Enthusiasm for teamwork and collaboration
• Experienced in proactive management of third-party contractors, ensuring timely and effective delivery
• Experienced in handling multiple short and long-term projects
• Flexibility to work extended hours, including occasional evenings and weekends
• Willingness and flexibility to travel 
• Proven ability to anticipate and solve problems quickly in a fast-paced environment
• Excellent English communication skills; proficiency in French and/or Arabic is advantageous 

Prerequisite

Applicants must be currently based in Qatar and hold a valid Qatar ID to be considered for this role.

Disclaimer 

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris in Qatar, you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.