Procurement Coordinator

Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris in Qatar contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges. 

HEC Paris in Qatar is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris in Qatar is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

http://www.qatar.exed.hec.edu/

Full-time position reporting to the Head of Contract and Procurement   

The Procurement Coordinator is responsible for coordinating procurement activities within the organization, ensuring that goods and services are procured efficiently, cost-effectively, and in compliance with company policies and regulations. This role includes managing supplier relationships, supporting contract negotiation, and monitoring procurement performance to meet organizational needs.

Key Responsibilities 

Procurement process management

• Support the full procurement cycle, from identifying needs and sourcing suppliers to issuing requests for proposals (RFPs) and obtaining quotes;
• Review and process purchasing requests from multiple departments;
• Coordinate supplier onboarding and creation in SAP;
• Monitor specific payment terms and ensure timely processing of supplier invoices;
• Provide administrative and technical support to teams, including document management and SAP navigation for internal teams;

Supplier contract management

• Maintain accurate contract records and ensure compliance with contractual terms;  
• Proactively manage the contract lifecycle, including renewals, amendments, and terminations;
• Assist with drafting, reviewing, and negotiating supplier contracts to ensure alignment with organizational needs and legal standards;

Supplier relationship management

• Build and maintain positive relationships with suppliers and vendors to ensure high-quality service delivery;
• Monitor supplier performance through regular evaluation and audits to ensure compliance with terms and expectations;
• Address and resolve supplier issues, disputes, and performance-related concerns;

Budgeting and reporting

• Assist in budget planning related to procurement activities;  
• Prepare reports and analyze procurement and contract data, including spend analysis, savings, and contract compliance;
• Track key performance indicators (KPIs) to improve procurement efficiency and cost savings.  

• Bachelor’s degree in Business, Law, or related field
• 5+ years of work experience, preferably in procurement
• Advanced proficiency in MS Pack Office (Word, PowerPoint, Excel)
• Advanced proficiency in SAP software
• Strong numerical and analytical abilities
• Solid negotiation and persuasion skills preferred
• Strong organizational and time management skills, with the ability to manage multiple tasks and prioritize stakeholder needs effectively
• Excellent interpersonal and intercultural skills, together with the ability to work collaboratively and effectively across teams and departments
• Strong initiative and proactive attitude, with a focus on delivering high-quality results
• Proven problem-solving capacity, with the ability to anticipate challenges, proactively identify potential issues and develop effective solutions
• Ability to work extended hours during peak periods and effectively manage pressure
• Excellent verbal and written communication skills in English and French; fluency in Arabic is an asset
• Prior experience in Qatar or GCC preferred 

Disclaimer 

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris in Qatar, you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.