Office Executive - Secretary

Job Purpose:

This position is responsible in overseeing administrative tasks, coordinating office activities, organizing meetings, and ensuring smooth day-to-day operations within the department. Additionally, maintaining office efficiency, supporting team, and addressing various administrative needs to facilitate effective workflow and enhance productivity.

Key Responsibilities: 

• Responsible for managing both incoming and outgoing correspondence within the department. This includes creating and maintaining logs, organizing retrieval processes, and guaranteeing the safety and security of all files and records.
• Gather information and create reports, presentations, and necessary data as requested by the department manager.
• Offer administrative support to ensure smooth departmental operations by managing diverse tasks and prioritizing them for timely completion. Focus on resolving administrative issues and inquiries to maintain efficient and effective office operations.
• Coordinates organize office activities and procedures to ensure efficiency and compliance with company policies.
• Organize and schedule appointments, meetings, and events both internally and externally.
• Prepare meeting agendas, document minutes, make necessary arrangements, and distribute relevant materials as needed.
• Collaborate closely with the team, providing support for diverse tasks as required, fostering a positive and productive work environment.
• Serve as a liaison between the department and other departments, handling any necessary communication and coordination.
• Handle sensitive information confidentially while ensuring data security measures are maintained.
• Perform extra tasks and responsibilities as delegated by the immediate manager and in accordance with the departmental guidelines.