IT Assets Analyst

Being a public-listed company, the humungous amount of IT Assets owned by Estithmar Holding and its many Clusters and Business Units under respective ownership patterns hold utmost significance to the Group. The IT Analyst’s primary focus would be to take over as an independent audit and records body to recognize the existence of all such IT assets, utilization of these assets, record their possession and ownership, whilst displaying all such asset information for the benefit of company’s overall Asset Management objectives. The Analyst acts as the IT Assets Management Team Leader – hardware and software – for the Group IT team, while presenting periodic reports and dashboards regarding the same.

• Coordinates, updates, and maintains the Asset tracking database for new as well as existing capital and non-capital fixed assets.
• Conducts periodical / annual IT fixed assets physical inventories update, coordinating between HO, Sites as well as Projects for hardware and software IT Assets inventories with IT Team Leaders (considered as the IT Analyst’s Peers at Service Desk), ITSOs and/or site admins / Storekeepers.
• Coordinates transfer of equipment during Asset Clearance, Resource / Project Onboarding / Offboarding and update the IT Assets data during each transfer in coordination with IT Team Leaders (considered as the IT Analyst’s Peers at Service Desk), ITSOs and/or site admins / Storekeepers.
• Acts as the responsible signing authority for transfer of any physical IT assets between IT Warehouse, IT Workshop, HO, Site as well as Projects.
• Liaise with IT Team Leaders in analysis of hardware / software availability data, expiry dates, renewals, procurements and disposal.
• Collaborate with IT Team Leaders (considered as the IT Analyst’s Peers at Service Desk) and ITSOs for ensuring that the Asset tagging process is executed across all physical Assets.
• Periodically publish the Asset data / statistics / dashboards to key stakeholders within Group-IT team and nominated personnel.

• Secures all the IT assets are registered in Database and maintained up to date.
• Secures 100% of review of all documents related to IT Fixed Assets under relevant procedural forms (for e.g., MAC form) before updating database.
• Ensures to follow up with relevant ITSOs / Site Admin / Store Keepers to ensure up to date information of inventories, while collecting reports and details including physical count of relevant IT assets.
• Ensures that all IT Assets transfers go through the Group-prescribed Policy and Procedure for Transfers.
• When applicable, coordinates with Fixed Assets Accountant to transfer Cost to relevant Cost Center.
• Periodically submits Asset data / statistics / dashboards / reports to key stakeholders, relevant Projects / Site Admins / IT Managers / Fixed Assets Accountant / nominated personnel for further actions.
• Ensures all IT Assets disposal / scrapping go through Group-prescribed Policies, with relevant documentations in place and approved by the Head of Group-IT.
• Work with Head of Group-IT or nominated IT Infrastructure Manager(s) or Team Leaders (considered as the IT Analyst’s Peers at Service Desk) to seek knowledge about all IT Assets purchased within the organization, in order to maintain register on all IT Assets with LPO number & Serial number.
• Provide sign-off for all IT Fixed Assets that are transferred through IT Warehouse / IT Workshop.

Diploma or Bachelor’s Degree in any field.

• 15 years of experience in Asset Management procedures (any domain, preferably IT), with at least 10+ years in GCC.
• Should be a Senior professional (across any Asset Management domain), with the maturity and capability of taking complete leadership of IT Asset Management for Group-IT.
• Basic oral communication skills in Arabic is a pre-requisite for this role.
• Knowledge of records administration and inventory control methods.

• MS Office Literacy

NB: Specific training with respect to use of company’s in-house IT asset management application (for e.g., SAP, Azet tool, ManageEngine or any new applications) will be imparted to the IT Analyst upon his / her joining. This would also include training on generating the relevant reports / extracting dashboards from such applications.