Description
Position at The Hamilton International School LLC ISP HR Business Partner Role Profile Purpose of Role The role of the Human Resources Business Partner role covers the various activities of Human Resources in the school. They are the first point of contact for staff during daily school operations to provide a professional organised HR service to all members of staff ensuring their needs are met alongside those of the relevant regulatory bodies. The post holder supports the HR Manager in the wellbeing of all staff in the school. ISP Principles Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately. Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others. Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community. Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools. Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement. ISP HR Business Partner Key Responsibilities Talent acquisition and on boarding
Assist with the recruitment process by placing job ads, ensuring budgets are available, creating job descriptions, scheduling interviews, screening candidates, creating job offers and contracts
Ensure shortlisting candidates according to the moehe recruitment guidelines and standards.
Assist with the on boarding including entering employee information and uploading documents to the HR/ISP & MOEHE systems
Ensures all new joiners have their Reference checks, Police Clearance / Criminal Background Checks and safeguarding training
To liaise with new joining staff and ensure that their documentation is completed prior to joining, MOEHE approvals and visas/work permits are in place prior to joining
To liaise with various teams to ensure that new joiner items are ready and in place before they join
HR Operations
To support the HR Manager in all HR operational processes
To ensure all relevant staff have appropriate Health insurance and receive their annual / bi-annual benefits as per their contracts receive their annual / bi-annual benefits as per their contracts
To ensure that no staff or contractors working alongside children are allowed in school until they have three good references, safeguarding training, ten-year police checks and confirmation of qualifications and identity
To ensure a smooth exit is achieved by those leaving by following the exit formalities and following up on payment of their end of service dues. Issuing them with an experience letter
To maintain historical human resource records by designing a filing and retrieval system, keeping past and current records
To keep up to date with best practice and legislation
To liaise with the PRO to ensure documentation required for governance is in order
To assist with organizing in house or off-site activities for all staff
To maintain a visible, professional and high profile within the school
Manage systems for staff attendance recording and ensure the absences are recorded on the HR system
To maintain staff records on the HR System database and ensure staff are trained on how to use it
To submit for approval, the monthly attendance report for payroll purposes
To log staff attendance and inform the HR Manager of patterns of staff attendance
Monitoring, and reviewing staff performance
Provide information and reports on data such as staff turnover, references, cost per hire, training hours per person, etc.
Ensure compliance with regional and local legal requirements by enforcing adherence to requirements
Ensure compliance is met on the CBC and safeguarding as required by ISP & the School
Compensation & Benefits
Prepares contracts, contract addendums, offers, agreements for any compensation and benefit awarded to employees
Talent development/education
Support HR Manager to ensure performance management opportunities are in place for all staff to enhance their ability to achieve goals and capability to assume increased levels of responsibility
To co-ordinate booking of Professional Development for staff in line with school priorities and compliance documentation
Government Relations
Ensures all employees have their work permit and Visa approvals
Ensures all licenses are up to date and follow up with the PRO before expiry
To ensure legal compliance by monitoring and implementing applicable human resource requirements; MOEHE guidelines, and approvals for bus drivers and monitors
Health and Safety
Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
Perform playground duties on time and with due diligence to safeguard Hamilton students
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Assist in implementing all policies and rules governing student life and conduct
Ensure that, all the necessary health and safety rules and procedures are being followed
Maintain an awareness of all the health and safety measures to be taken when in school
Skills, Qualifications and Experience Education:
Bachelor’s Degree in from a relevant field
HR Certifications like CIPD or SHRM
Experience:
Minimum 2 years of working experience in Qatar
Knowledge of Qatar Labour Law
Experience of working in HR in a school
Language:
English is mandatory
Arabic is an advantage
Required Skills and Knowledge Competencies:
Excellent communication and people skills at all levels
Ability to coordinate and collate data
Health and Safety Awareness
Energetic and enthusiastic
A dynamic, positive approach to deliver the school’s vision
Self-motivation and ability to take initiatives
Demonstrate an understanding of & commitment to our best practice model
Good knowledge and information of school operations
Ability to establish and maintain effective working relationships with staff
Presentation skills with the ability to present information in a concise and professional manner
Organization skills: well organized and able to prioritize tasks and workload
Customer service
Critical thinking
Ability to negotiate, persuade and motivate others
Willing attitude to be a part of the school team
Strong sense of professionalism
Safeguarding and welfare of children
A collaborative team-player with excellent interpersonal skills
Behaviour management
Demonstrated competency to use computer applications related to the role, including word processing, power point and spreadsheet applications
Record keeping and report preparation
Interpersonal skills including tact, courtesy and patience
Customer focused
Willingness to undertake appropriate Professional Development
Attributes
Empathetic listener
Integrity and confidentiality
Internationally minded
Emotional intelligence
Intercultural awareness, creative
Flexible and a can-do attitude
ISP Commitment to Safeguarding Principles ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history. ISP Commitment to Diversity, Equity, Inclusion, and Belonging ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
