Facilities Manager

Facility Operations and Maintenance

• Manage the upkeep of building systems such as HVAC, plumbing, and electrical systems.
• Plan and execute preventive maintenance schedules.
• Ensure timely response to maintenance requests and emergencies.

Health, Safety, and Security

• Ensure compliance with local safety regulations, building codes, and environmental laws.
• Conduct regular safety inspections and risk assessments.
• Maintain security systems, fire alarms, and emergency evacuation plans.

Client Management

• Fostering strong relationships with internal or external clients, ensuring their needs are met while maintaining the functionality and safety of the facilities.
• Act as the primary liaison between the organization and clients for facility-related concerns.
• Provide updates on maintenance schedules, changes, or projects affecting clients.
• Ensure facilities are well-maintained and services are delivered on time to create a positive client experience.

Vendor and Contractor Management

• Monitor vendor performance to ensure service quality and adherence to agreements.
• Coordinate external contractors for renovations, refurbishments, or repairs.

Budgeting and Financial Management

• Develop and manage the facilities budget, including maintenance, utilities, and upgrades.
• Forecast future costs and create cost-saving strategies.
• Approve and track expenditures related to facility operations.

Energy and Environmental Management

• Monitor energy usage and implement measures to reduce costs.
• Oversee waste management and recycling programs.
• Promote sustainable practices in facility operations (e.g., energy-efficient lighting).

Team Leadership

• Supervise and train facilities staff, such as technicians and custodians.
• Delegate tasks and monitor performance.
• Foster a safe and productive working environment.

Reporting and Documentation

• Maintain accurate records of maintenance schedules, incidents, and compliance documents.
• Prepare reports for senior management on facility performance, costs, and needs.
• Track key performance indicators (KPIs) to measure efficiency.