Assists the line manager to organize daily activities and support his team ensuring proper data flow. The incumbent will also be responsible to manage and control memos, manuals, documents, reports and is accountable for collecting, editing, securing, and amending data.
Responsible for the maintenance and review of document management process.
Responsible to receive, screen, distribute and prioritize all incoming mails both electronic and hard copy.
Control the distribution of information, documents, new releases and manage the destruction and retrieval of controlled documents.
Responsible for the correct filing of documents and creating draft documents based on standard templates.
Monitor and follow-up all official documents for review and approval from appropriate personnel.
Develop and maintain records and logs of all documents received and control the distribution of information. Ensure secrecy of all vital information handled.
Accomplish and follow-up on matters requested by the line manager, in a timely manner.
Abide with PHCC’s document controlling quality standards and regulatory requirements.
Partner with line manager to understand risks in your area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan.
Responsible for typing memos, emails, reports, correspondence, and other general office information.
Manage daily/weekly/monthly agenda, book meetings/conferences as directed and take minutes of meetings.
The incumbent shall undertake any such related duties or responsibilities as directed.
The incumbent shall not, at any time, directly or indirectly, use or disclose any of the confidential information except as authorized and within the scope of employment with corporation.
Requirements
Diploma or bachelor’s degree in business administration, logistics, finance, or similar discipline.
Minimum 5 years of similar experience within the government sector in healthcare entities in Qatar.
Mandatory Excel skills for reporting & analysing.
The incumbent should understand the end-to-end SCM business processes and be able to handle the operations daily.
Proficient knowledge of office administration.
Organization skills, Quick typing skills.
Trouble Shooting, Problem Solving skills.
Communication and Organizing skills.
Presentation and Microsoft Excel skills.
Demonstrate as sense of teamwork and effective communication.
Mandatory English reading, writing, and communication skills.
