Admissions Officer ( 6-month temporary contract )

Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.

HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

https://www.qatar.exed.hec.edu/

6-month temporary position reporting to the Associate Director of Enrollment  

The Admissions Officer oversees the entire admissions process for candidates applying to HEC Paris programs, from application review to final enrollment. The role involves frequent engagement with applicants, faculty, alumni, and other internal/external stakeholders, ensuring a seamless and high-quality admissions experience that aligns with the School’s rigorous standards.

Key responsibilities :

Candidate Application Management

• Serve as the primary point of contact for applicants once they have submitted their online application, providing timely and clear communication.
• Guide candidates through the admissions process, addressing inquiries related to selection committee interviews, deadlines, and documentation.
• Review applications for completeness and compliance with admission criteria.
• Maintain and optimize candidate tracking databases, including updating candidates' profiles in the CRM system and creating reporting dashboards to track onboarding processes and applicant status.
• Build and maintain strong relationships with key stakeholders, including alumni, to enhance engagement and support admissions efforts, and oversee alumni involvement in the admissions process, ensuring their availability for applicant interviews.
• Collaborate with the marketing and communications team to prepare and update program admissions materials, as well as create promotional and event materials as needed.
• Assist in coordinating, planning, and promoting on and off -campus admission events, such as case coaching workshops, alumni workshops for selection committees, annual dinners with various stakeholders.
• Attend admission-related events organized by the recruitment or the events teams such as relevant masterclasses, information sessions, HEC Paris-wide events.
• Forward applications to selection committee members for evaluation.

Selection Committee Preparation 

• Schedule selection and admissions sessions with relevant stakeholders, including faculty and alumni.
• Manage invitations and confirmations for participants in selection committees.
• Conduct connection tests for online selection processes.
• Prepare selection committee materials and monitor candidates during the interview preparation phase.

Post-Admissions Follow-Up

• Notify candidates of admission decisions and provide required administrative documents for enrollment.
• Follow up with candidates to ensure timely completion of enrollment requirements.
• Guide admitted candidates through post-admission requirements, including visa processes, accommodation, and financing.

Data Analysis and Reporting

• Prepare and analyze admissions data, including applications, candidate progress, and enrollment trends, to support decision-making.
• Generate weekly admissions reports to track progress against targets and support annual reviews on admissions, scholarships, and discounts.
• Develop and produce surveys for incoming participants and provide insights to internal stakeholders in a timely manner.

Continuous Improvement

• Formalize admission processes and ensure documents are up-to-date, well-documented, and aligned with school guidelines and program requirements.
• Review and recommend updates to admission criteria, policies, and procedures to enhance efficiency and competitiveness.

• University degree in business or related field preferred
• 5+ years’ experience, preferably in an admissions department in a post-secondary environment or a similar client-facing position  
• Proven ability to manage stakeholders at various levels including C-suite
• Advanced level in MS Pack Office (Word, PowerPoint, Excel)
• Proficiency in database management and CRM systems
• Proven ability to work independently, proactively, and take initiative
• Excellent interpersonal skills with a strong service-oriented mindset
• Ability to build relationships and trust
• Strong organizational and time management skills, capable of handling multiple tasks and projects simultaneously while prioritizing stakeholder needs
• Proven problem-solving capacity, with the ability to anticipate challenges, proactively identify potential issues and develop effective solutions
• Demonstrated ability to handle confidential information with discretion and professionalism
• Attention to detail and commitment to delivering high-quality results
• Ability to maintain composure under pressure
• Willingness to adapt working hours to business needs
• Excellent verbal and written skills in English, Arabic is a strong advantage 
• Prior experience in Qatar or GCC preferred 

Disclaimer 

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris, Doha, you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.