Admin Executive / Transport Coordinator

Key Responsibilities:

1. Administrative Support:

• Provide general administrative support, including managing schedules, handling correspondence, and organizing meetings.
• Maintain and organize office files, records, and documentation.
• Coordinate office supplies and equipment maintenance, ensuring that inventory levels are sufficient and equipment is in good working order.

1. Transport Coordination:

• Plan, schedule, and coordinate transport logistics for the movement of employees, goods, or services.
• Arrange and oversee the maintenance and repair of company vehicles, if applicable.
• Work with external transport providers to manage deliveries, pickups, and other logistics requirements.

1. Communication:

• Serve as the primary point of contact for transport-related inquiries and issues.
• Communicate with drivers, transport providers, and internal departments to ensure smooth operations.
• Handle requests and provide updates regarding transport schedules, routes, and any changes or disruptions.

1. Compliance & Documentation:

• Ensure compliance with transportation regulations, company policies, and safety standards.
• Maintain accurate records of transport activities, including schedules, routes, and maintenance logs.
• Prepare and submit reports related to transport operations and administrative tasks.

1. Operational Efficiency:

• Monitor and analyze transport and administrative processes to identify areas for improvement.
• Implement best practices and efficiencies to enhance the overall effectiveness of office and transport operations.

1. Event Coordination:

• Assist with organizing and coordinating company events, meetings, and travel arrangements.
• Ensure that all logistical aspects of events, such as transportation, are well-planned and executed.

1. Customer Service:

• Provide excellent customer service to internal and external stakeholders, addressing any concerns or issues promptly.
• Ensure a high level of satisfaction with transport services and administrative support.

1. Team Collaboration:

• Collaborate with other administrative staff and departments to support overall office operations.
• Assist in training and mentoring junior administrative staff or new team members as needed.