Programme Assistant -Partnership

JOB PURPOSE:

To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Provide technical support and assist in the development and implementation of various activities and processes within the specific area of work supporting alignment with wider programme policies and guidelines.
• Provide up-to-date tracking of the utilization of budgets against planned targets, and advise on any observed discrepancies and implications;  
• Support NGO Partner invoice-claim and payment process; ensuring timely review, verification and processing of invoices, including distribution reports by all relevant team members as per the established standard operating procedures (SOP);  
• Ensure that the partner payment status is produced and circulated to Management on a monthly basis and feedback provided to partners on a timely basis as per the SOPs;  
• Support the HoP and activity managers in the monitoring of the status of programme activities by generating the reports from the COMET system or tracking the payment of the agreement with the cooperating partners accurately in a timely manner. Such reports could be required for both internal and external purposes; 
• Support the HoP and activity managers in budget negotiations with the CPs before signing new FLAs/Amendments. 
• Provide specialized project management support to specific and/or defined programmes to ensure that the various activities are performed within the established targets following WFP’s policies and procedures.
• Within the specific area of responsibility, prepare a range of reports and data analysis (e.g. food assistance needs, resource utilization, programme status, performance) and highlight trends/issues ensuring deliverables adhere to corporate standards and quality control.
• Ensure and/or perform accurate, timely recording of data within the specific technical area of work (e.g. assistance programmes, food security and vulnerability assessments) and consistency of information presented to stakeholders.
• Liaise with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
• Coordinate and communicate with local partners, agencies, NGOs and government institutions to perform accurate food security analyses and to ensure efficient delivery of food assistance.
• Support the capacity building of WFP staff, cooperating partners and national government within the specific technical area.
• Act as a point of contact for resolution of a range of operational queries and problems within a specific technical area of responsibility.
• Oversee and/or review the work of other support staff, providing practical advice and guidance, to contribute to delivering objectives to agreed standards and deadlines.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis