Senior Assistant Admin, University Centre

Senior Assistant Admin, University Center

Entity:

Aga Khan University

Location: 

Karachi

Introduction to the Aga Khan University: 

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists, and has campuses, programs, and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda, and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment

Job Role / Responsibilities:

Specifically, you will be responsible for:

We seek an experienced Senior Administrative Assistant to provide exceptional support to our organization. The successful candidate will manage our reception area, ensure seamless day-to-day operations, and perform administrative tasks.

Key Responsibilities:

• greeting visitors, handling inquiries, and direct calls
• Managing reception area, maintaining professionalism and organization
• coordinating meetings, appointments, and events
• providing administrative assistance to senior staff, which includes property inspections, data gathering and analysis
• preparing correspondence, reports, and documents related to meeting room occupancy
• maintaining accurate records and filing systems for all logged complaints, dispatch processes, etc
• managing office supplies and inventory
• ensuring compliance with organizational policies
• assisting with event planning and coordination
• conducting research and data analysis
• developing and implementing administrative processes

Eligibility Criteria / Requirements

• graduation with 3+ years of administrative experience
• excellent communication, organizational, and interpersonal skills
• proficient in MS Office and Google Suite
• ability to maintain confidentiality
• time management and prioritization
• attention to detail and accuracy
• problem-solving and adaptability
• leadership and teamwork